Strategic Admin Leader, Dean’s Office, College of Medicine

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a Senior Staff Associate / Administrator to provide senior-level administrative and operational leadership in support of the Dean’s Office and College of Medicine.

The role oversees complex financial, personnel, and program coordination, advising leadership and collaborating with stakeholders to improve efficiency, resource management, and institutional priorities.

Qualifications

• Bachelor’s degree in a related field is required.
• Minimum 5+ years of progressively responsible administrative experience in higher education, healthcare, or similar settings.
• Experience in budget or financial administration and operational management.
• Experience coordinating complex projects and cross-functional initiatives.
• Strong analytical, organizational, and judgment skills with the ability to handle sensitive information.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Equivalency of experience, education, and training may be considered.

Responsibilities

• Oversee complex administrative and operational activities with focus on efficiency and compliance.
• Advise leadership on priorities, planning, process improvements, and implementation of initiatives.
• Coordinate budgeting, forecasting, and financial reporting across multiple accounts.
• Oversee purchasing, procurement, travel, contracts, and expenditure tracking per policy.
• Coordinate HR processes including recruitment, onboarding, and staff development.
• Lead administrative staff with direction, feedback, and performance management.
• Plan, evaluate, and implement programs and operational initiatives.
• Maintain procedures, records, reports, and internal controls for accountability.

Skills

Budget management

Operational management

Strategic planning

Analytical thinking

Communication skills

Leadership

MS Office proficiency

Education

Bachelor’s Degree in Business Administration or related field

Master’s Degree in Business Administration or related field (preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Oracle ERP (familiarity)

Job description

SUNY Downstate Health Sciences University is seeking a Senior Staff Associate / Administrator to provide senior-level administrative and operational leadership in support of the Dean’s Office and College of Medicine.

The role oversees complex financial, personnel, and program coordination, advising leadership and collaborating with stakeholders to improve efficiency, resource management, and institutional priorities.