Senior Facility Admin & Maintenance Coordinator

US Lawns; Hilo (HI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Vacation days

Sick days

Health benefits

Employee assistance program

Retirement plan

Student loan repayment

Job summary

Hilo Benioff Medical Center is seeking an Office Assistant IV to join the Plant Maintenance team on Hawaii's Big Island. You will provide advanced clerical and administrative support to help plan, coordinate, and run daily department operations.

The role requires strong organizational skills, accurate reporting, and effective communication with staff, vendors, and visitors. This position supports maintenance, purchasing activities, and regulatory compliance in a fast-paced hospital setting.

Qualifications

• High school diploma or equivalent preferred; graduation may substitute for part of experience.
• 2.5 years of progressively responsible clerical experience.
• Substitution options available for clerical experience with coursework or degrees.
• Knowledge of purchasing practices and public personnel administration is helpful.
• Proficiency with MS Word, Excel, Outlook and office applications.

Responsibilities

• Provide clerical support by creating and maintaining reports, databases, charts and records.
• Coordinate purchasing and contract activities; track orders and vendor services; support maintenance schedules.
• Maintain time and attendance records and payroll documentation; ensure regulatory compliance.
• Prepare agendas, record meeting minutes, and draft correspondence; distribute reports.

Skills

MS Word

Excel

Outlook

Organizational skills

Communication skills

Purchasing knowledge

Education

High school diploma or equivalent

Tools

Maintenance management system

Job description

Hilo Benioff Medical Center is seeking an Office Assistant IV to join the Plant Maintenance team on Hawaii's Big Island. You will provide advanced clerical and administrative support to help plan, coordinate, and run daily department operations.

The role requires strong organizational skills, accurate reporting, and effective communication with staff, vendors, and visitors. This position supports maintenance, purchasing activities, and regulatory compliance in a fast-paced hospital setting.