Senior Facilities Project Administrator & Budget Controller

Spectrum Health; Grand Rapids (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

On-demand pay

Discounts directory

Retirement options

Identity theft protection

Insurance

Job summary

Corewell Health is seeking a detail-oriented Project Administrative Specialist to provide essential support to the Planning, Design and Construction (PDC) Department in Grand Rapids. You will manage project data flow, funding and contract processing, and ensure accurate integration between eB and PeopleSoft for financial control.

You will review requests, generate compliance and status reports, and assist with regulatory documentation and approvals to keep projects moving smoothly.

Qualifications

• Three years of relevant experience in clerical/administrative work or project coordination.
• Strong organizational and prioritization abilities with attention to detail.
• Excellent written and verbal communication skills and ability to interact with executives and internal/external clients.

Responsibilities

• Review project requests and complete project creation in eB with correct approvals and financial information.
• Enter PS funding requisitions and ensure proper capital accounting and integration with eB.
• Coordinate contracts requiring Capital Authorization and maintain associated documentation in PS.
• Generate and distribute Monthly Project Status Reports and Project Volume/Performance metrics.
• Perform daily database administrative tasks for stable eB-PS integration and data integrity.

Skills

Organizational skills

Analytical skills

Interpersonal skills

Written communication

Verbal communication

Tools

eB (eBuilder)

PeopleSoft PS

BWise

Job description

Corewell Health is seeking a detail-oriented Project Administrative Specialist to provide essential support to the Planning, Design and Construction (PDC) Department in Grand Rapids. You will manage project data flow, funding and contract processing, and ensure accurate integration between eB and PeopleSoft for financial control.

You will review requests, generate compliance and status reports, and assist with regulatory documentation and approvals to keep projects moving smoothly.