Facilities Planning Project Admin Coordinator

Spectrum Health; Southfield (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

On-demand pay (Payactiv)

Discounts directory with deals

Identity theft protection

Traditional and Roth retirement plans

Job summary

Corewell Health Southfield Center is seeking an Administrative Project Coordinator to support the Facilities Planning, Design, and Construction (PDC) department. You will coordinate administrative and financial activities for capital projects, ensure data integrity across systems, and assist in generating project reports and documentation.

The role emphasizes effective communication, documentation management, and routine system checks, with regular day shifts and full-time hours at the

Qualifications

• Experience in administrative projects, program management, statistical data collection and analysis.
• Experience in a health care or medical research environment.
• Experience in architecture, design and/or construction environment.

Responsibilities

• Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place.
• Maintains accurate documentation throughout the project lifecycle.
• Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes.
• Supports daily system checks and resolves integration errors.
• Coordinates contract approvals and documentation with Procurement.
• Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
• Enters and updates project cost accounts and assists in generating standard financial and project status reports.
• Supports data entry of project manager hours and payroll accounting, as needed.
• Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications.
• Supports permit tracking and contractor badging processes.
• Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Education

Associate's degree or equivalent in accounting, project management, business management

Bachelor's degree or equivalent in accounting, project management, business management

Job description

Corewell Health Southfield Center is seeking an Administrative Project Coordinator to support the Facilities Planning, Design, and Construction (PDC) department. You will coordinate administrative and financial activities for capital projects, ensure data integrity across systems, and assist in generating project reports and documentation.

The role emphasizes effective communication, documentation management, and routine system checks, with regular day shifts and full-time hours at the