Senior Facilities Procurement & Materials Manager

Stony Brook Medicine; Stony Brook (NY); On-site; USD 75,000 - 88,000; Full time

Job summary

Stony Brook Medicine is seeking a Facilities Materials Manager to oversee purchasing and procurement for Hospital Facilities and Construction. You will authorize expenditures, manage contracts, ensure state compliance, and monitor material usage from inception to closeout, while supervising staff and supporting sustainability goals.

This role collaborates with Receiving, Accounts Payable, Property Control, Internal Audit, and state agencies to maintain an auditable record.

Qualifications

• Associate degree in business or related field.
• At least 5 years of experience in purchasing, procurement, contract administration, materials management, or a closely related business function.
• Strong knowledge of state procurement processes and contract management.

Responsibilities

• Oversee division purchasing: Manage all procurement functions and authorize expenditures across various divisional cost centers.
• Contract development: Coordinate with the Purchasing Department and PMO to prepare, establish, and set up contracts and purchase orders for existing services and new initiatives.
• Financial tracking: Monitor contracts and purchase orders continuously, tracking financial data and approving invoicing.
• Material planning: Review material needs with Construction and PMO departments to forecast future construction project requirements.
• Supply chain coordination: Work with Purchasing to ensure future needs and required delivery dates are met, communicating changes effectively to all stakeholders.
• Data management: Provide accurate data on materials issued to specific project accounts and review usage to recommend alternative, cost-effective purchasing options.
• Project closeout: Coordinate with Project Managers to verify that all services and materials are delivered and fully paid before providing a final materials reconciliation for project closeout.

Skills

Procurement & contract management

Communication & collaboration

Education

Associate degree in business or related field

BA in business or related field

Job description

Stony Brook Medicine is seeking a Facilities Materials Manager to oversee purchasing and procurement for Hospital Facilities and Construction. You will authorize expenditures, manage contracts, ensure state compliance, and monitor material usage from inception to closeout, while supervising staff and supporting sustainability goals.

This role collaborates with Receiving, Accounts Payable, Property Control, Internal Audit, and state agencies to maintain an auditable record.