Senior Facilities & Operations Coordinator

JOHNSON SERVICE GROUP; Pasadena (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Short-term disability

401(k)

Weekly pay

More benefits

Job summary

Johnson Service Group is seeking a Facilities Coordinator / Admin Assistant in Pasadena, CA to support daily office operations and maintain a safe, organized workplace. Pay rate is $28-$30 per hour, with responsibilities spanning onboarding, vendor coordination, safety programs, and reporting.

The role requires 8–10 years of relevant experience, strong communication, and proficiency with Microsoft Office 365. Collaboration with Facilities, HR, IT, and other teams is emphasized.

Qualifications

• High school diploma or equivalent required; some college preferred.
• 8–10 years of relevant administrative, facilities, or office operations experience, including some lead experience.
• Strong communication, organization, interpersonal, and customer service skills.
• Familiarity with facility maintenance and workplace safety regulations preferred.

Responsibilities

• Coordinate day-to-day office operations including mail, supplies, and conference rooms.
• Be the primary contact for facility-related issues.
• Coordinate with building management, vendors, and service providers.
• Monitor and follow up on work orders through resolution.
• Process invoices and maintain required documentation.
• Support employee onboarding, moves, adds, and changes.
• Assist with safety programs and emergency procedures.
• Support sustainability and corporate reporting requirements.
• Collaborate with Facilities, HR, IT, Security, and other teams.
• Ensure compliance with safety, contractual, and ethical standards.

Skills

Communication skills

Organization

Interpersonal skills

Customer service

Leadership experience

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Johnson Service Group is seeking a Facilities Coordinator / Admin Assistant in Pasadena, CA to support daily office operations and maintain a safe, organized workplace. Pay rate is $28-$30 per hour, with responsibilities spanning onboarding, vendor coordination, safety programs, and reporting.

The role requires 8–10 years of relevant experience, strong communication, and proficiency with Microsoft Office 365. Collaboration with Facilities, HR, IT, and other teams is emphasized.