Facilities Coordinator — Pasadena Office & Safety Lead

Fluor Corp; Pasadena (TX); On-site; USD 34,000 - 41,000; Full time

Job summary

TRS Staffing Solutions seeks a Facilities Coordinator in Pasadena, CA, for a long-term contract. You will act as liaison to building management, coordinate vendors, and support safety and emergency planning for one or more offices. Office seating is managed via Archibus, with on-site tasks Mon-Fri 8a-5p.

The role requires 8–10 years of related experience, strong communication, and knowledge of OFFICE 365 and safety regulations. Background checks and US work eligibility are required.

Qualifications

• High school diploma (or equivalent) and 8-10 years of relevant experience, including some experience in a lead capacity. Some college level education preferred.
• Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Proficiency in the use of internet search engines and OFFICE 365 is required. A working knowledge of company policies and procedures is preferred.
• Ability to work on individual tasks and team tasks.
• Ability to work with various levels of staff.
• Must function effectively under time constraints, schedule workload to meet deadlines, and can prioritize.
• Applies knowledge and skills to details of work.
• Familiarity with codes and regulations covering facility maintenance and workers’ safety. Good verbal communication skills are required to clearly deliver work instructions.

Responsibilities

• Serve as liaison with building management and maintenance for one office location. May serve the same function remotely for other locations as needed.
• Serve as primary employee point of contact for all facility related issues for one office location. May serve the same function remotely for other locations as needed.
• Coordinate and manage vendor/service provider activities.
• Review facilities projects with Facilities Manager/Director for approval.
• Coordinate with Facilities Manager/Director on all facilities related matters.
• Coordinate with other COR support functions (Repro/IS/Security).
• Coordinate with office Safety Committee to create and maintain emergency evacuation plan (OSHEP).
• Acts as Security/Emergency Coordinator, supporting office business continuity plan (Safety coordination if Safety is not represented).
• Takes meeting notes for meetings within the department.
• Provides location specific information in preparation for annual budgets.
• Monthly reporting to Industry Safe Monthly office safety inspection Occupancy Report and other corporate reporting as requested.
• Responsible for Sustainability gathering and reporting.
• Maintains SDS ( Safety Data Sheets) for products used onsite.
• Acts as member of Office Safety Committee.
• Attends scheduled facility team meetings.
• Encourages safe and secure work environment and practices.
• Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
• Manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
• Provides oversight to other facility staff.
• Coordinates with Hiring Manager and or Human Resources and IT to support employee onboarding and offboarding.
• Maintains office seating for one or more offices through Archibus.
• Performs other responsibilities unique to the location(s).

Skills

Communication

Organizational skills

Customer service

Office 365

Facilities coordination

Vendor coordination

Team collaboration

Education

High school diploma

Some college preferred

Tools

Archibus

Job description

TRS Staffing Solutions seeks a Facilities Coordinator in Pasadena, CA, for a long-term contract. You will act as liaison to building management, coordinate vendors, and support safety and emergency planning for one or more offices. Office seating is managed via Archibus, with on-site tasks Mon-Fri 8a-5p.

The role requires 8–10 years of related experience, strong communication, and knowledge of OFFICE 365 and safety regulations. Background checks and US work eligibility are required.