Facilities & Operations Coordinator (Onsite)

JLL; Costa Mesa (CA); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision

Parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking a hands-on Facility Coordinator to support daily operations across multiple JLL-managed properties in Costa Mesa, CA. You will execute work orders, coordinate contractor work, maintain records in CMMS, and assist with onboarding and space planning, contributing to a seamless workplace experience.

This role requires 1–2 years of maintenance and vendor management experience, proficiency with tools and MS Office, and strong communication skills.

Qualifications

• 1-2 years hands-on facilities maintenance and vendor management experience.
• U.S. Citizenship and valid driver's license with reliable transportation for traveling between multiple sites within a 10-mile radius.
• Technical proficiency with hand tools, power tools, and computer applications (Microsoft Office suite).
• Strong verbal and written communication skills across all organizational levels, from vendors to executives.
• Demonstrated organizational abilities, attention to detail, and problem-solving in fast-paced environments.
• Ability to work independently with minimal supervision and initiative.
• High school diploma or equivalent.

Responsibilities

• Execute work orders, preventative maintenance tasks, and service requests promptly while minimizing disruption to clients and occupants.
• Conduct daily facility inspections to maintain clean, safe environments and proactively identify potential maintenance or safety issues before escalation.
• Perform minor repairs on office furniture, fixtures, and equipment to keep workspaces functional and professional.
• Schedule and coordinate contractor work across multiple sites, tracking projects from initiation through completion while maintaining quality standards and timelines.
• Maintain organized, accurate records using computerized maintenance management systems to ensure documentation compliance and operational transparency.
• Support workplace services including employee onboarding/offboarding activities, seating assignment coordination, and space planning for personnel moves.
• Manage procurement processes, vendor follow-up communications, maintenance documentation, and budget tracking to support financial accountability and operational efficiency.
• Replenish office supplies, provide administrative support to facility teams, and set up/break down venues for conferences, meetings, and special events.

Job description

JLL is seeking a hands-on Facility Coordinator to support daily operations across multiple JLL-managed properties in Costa Mesa, CA. You will execute work orders, coordinate contractor work, maintain records in CMMS, and assist with onboarding and space planning, contributing to a seamless workplace experience.

This role requires 1–2 years of maintenance and vendor management experience, proficiency with tools and MS Office, and strong communication skills.