Senior Facilities Operations & Budget Leader

Rush University Medical Center; Chicago (IL); On-site; USD 170,519,000 - 254,076,000; Full time

Job summary

Rush University Medical Center in Chicago seeks a Senior Facilities Business Operations Manager to oversee the facilities management operating budget, capital portfolios, and vendor contracts across a complex healthcare environment.

You will supervise the Energy Manager and analytics staff, develop dashboards, and provide executive reporting to Finance, Supply Chain, and Planning to support real-time decision-making.

Qualifications

• Bachelor's degree in Business Administration, Finance, Engineering, Facilities Management, Construction Management, Accounting, or related field.
• Minimum five to ten years of progressively responsible experience in facilities management, healthcare operations, finance, procurement, business operations, or related field.
• Minimum three years of leadership experience with direct supervisory responsibilities.
• Experience managing operating budgets, capital portfolios, and financial reporting.
• Experience with procurement processes, purchase orders, and contract management systems.
• Advanced proficiency in Microsoft Excel, financial reporting tools, and business analytics platforms.
• Experience utilizing CMMS, ERP systems, and data visualization tools.
• Experience in KPI development, management.
• Strong analytical, organizational, communication, and problem-solving skills.
• Experience applying technology and developing dashboards to enhance accountability and aid in real time operational decisions.

Responsibilities

• Develops, administers, and monitors the Facilities Management operating budget, including forecasting, variance analysis, accrual management, and monthly financial reporting.
• Supports planning, monitoring, and reporting of capital budgets and project cash flow in collaboration with Planning, Design & Construction and Finance.
• Maintains oversight of facilities capital portfolios, including project tracking, commitments, forecasts, and budget utilization.
• Leads development, negotiation, administration, and performance management of vendor contracts, service agreements, and MSAs.
• Ensures contract compliance, service level adherence, and effective vendor performance management through routine business reviews and KPIs.
• Collaborates with Supply Chain, Legal, and Finance to facilitate procurement activities, contract renewals, and sourcing initiatives.
• Oversees purchase order processes, invoice reconciliation, check requests, and financial controls related to facilities operations.
• Develops and maintains facilities business intelligence tools, dashboards, and KPIs to support operational decision-making.
• Supervises assigned business operations personnel, including the Energy Manager and other administrative or analytical staff.
• Provides leadership and oversight for energy management initiatives, utility budgeting, sustainability reporting, and resource optimization efforts.
• Supports long-range financial planning, capital renewal strategies, deferred maintenance forecasting, and asset lifecycle planning.
• Maintains and improves facilities data systems, including CMMS, contract repositories, asset databases, and financial reporting platforms.
• Acts as the primary liaison between Facilities Management and Finance, Supply Chain, Planning, Design & Construction, and other administrative departments.
• Supports the development and implementation of standardized business processes, policies, and governance practices across Facilities Management.
• Provides regular executive reporting on budget performance, capital portfolio status, contract performance, energy utilization, and operational metrics.
• Participates in strategic initiatives, business planning efforts, and organizational performance improvement activities.
• Other duties as assigned.

Skills

Financial management

Budget administration

Leadership

Vendor management

Excel

Data analytics

Communication

Cross-functional collaboration

Education

Bachelor's degree in Business Administration/Finance/Engineering

Tools

CMMS

ERP systems

Microsoft Excel

Job description

Rush University Medical Center in Chicago seeks a Senior Facilities Business Operations Manager to oversee the facilities management operating budget, capital portfolios, and vendor contracts across a complex healthcare environment.

You will supervise the Energy Manager and analytics staff, develop dashboards, and provide executive reporting to Finance, Supply Chain, and Planning to support real-time decision-making.