Facilities Capital Projects Controls Manager

Rush University Medical Center; Chicago (IL); On-site; USD 115,000 - 167,000; Full time

Job summary

Rush University Medical Center in Chicago is seeking a Manager, Capital Project Controls to lead a small team responsible for cost controls, financial analysis, forecasting, scheduling, reporting analytics and portfolio data across the Rush Facilities & Real Estate capital portfolio.

The Director retains accountability for capital-program strategy and governance while project managers maintain project scope, schedule and budget.

Qualifications

• Bachelor's degree in construction management, engineering, architecture, finance, accounting, business, data analytics, healthcare administration or a related field.
• At least six years of progressively responsible experience in capital project controls, construction finance, project or program management, scheduling or portfolio reporting.
• At least two years of direct supervisory experience leading staff in project controls, cost analysis, financial analysis, scheduling, portfolio reporting or related functions.
• Demonstrated experience managing project budgets, commitments, estimates at completion, cash flow, accruals, contingencies and forecast variance.
• Experience monitoring integrated project schedules, milestones, critical-path risks, change activity and mitigation plans.
• Advanced proficiency with Microsoft Excel and experience with project-management information systems, reporting tools and data visualization.
• Strong people-leadership, analytical, organizational, written and presentation skills, including the ability to explain complex project and financial information to senior leaders.

Responsibilities

• Implement consistent controls for project budgets, funding, schedules, commitments, changes, risks and required portfolio data.
• Maintain documented baselines, control procedures, approval requirements and reporting calendars across the capital portfolio.
• Support project authorization, stage-gate reviews, change control and closeout in accordance with the Director's governance framework.
• Monitor compliance with required controls and escalates missing approvals, incomplete records and material project variances.
• Provide controls guidance and decision support while preserving project manager accountability for individual project scope, schedule and budget.
• Oversee the team's monitoring of approved budgets, funding sources, purchase orders, contracts, commitments, invoices, accruals, contingencies and actual expenditures.
• Direct preparation of estimates at completion, costs to complete, cash-flow forecasts, variance analyses and portfolio financial projections. Personally review higher-risk or complex analyses.
• Ensure project-control records are reconciled with Finance, Accounting, procurement and enterprise financial systems. Resolve material discrepancies.
• Review change orders, potential commitments, contingency use and emerging budget pressures. Ensure timely trend analysis and corrective recommendations.
• Own timely, accurate dashboards and monthly reports covering portfolio status, funding, forecasts, commitments, schedules, changes and risk.
• Maintain integrated project and portfolio schedules, key milestones, dependencies and decision dates across concurrent capital investments.
• Monitor design, procurement, construction, regulatory approval, operational readiness and activation milestones.
• Analyze critical-path issues, delayed decisions, supply-chain constraints and changes that could affect completion, cost or operations.
• Maintain portfolio risk and issue logs, contingency assumptions, mitigation actions and escalation processes.
• Coordinate consistent documentation of scope, budget and schedule changes and support required approvals before implementation.
• Oversee day-to-day project-controls workflows, reporting and analytics in e-Builder, Smartsheet, Power BI and other approved platforms.
• Ensure the team maintains reliable project records, required data fields, standardized templates and an accurate portfolio single source of truth.
• Coordinate data reconciliation and reporting interfaces with Finance, enterprise resource planning, procurement and project-management systems.
• Develop user guidance, direct data-quality reviews and ensure project teams receive training on required controls, workflows and reporting expectations.
• Recommend practical system and process improvements to the Director and support approved implementation and adoption.
• Partner with project managers, Finance, Accounting, Strategic Sourcing, Legal and operating leaders to resolve controls and reporting issues.
• Coordinate contract and procurement milestones with the teams responsible for contract administration, compliance and purchasing.
• Maintain clear supporting records, approval history and audit documentation consistent with Rush policies and internal-control requirements.
• Directly supervise and develop assigned staff performing cost controls, financial analysis, scheduling, reporting analytics and data support.
• Assign work, set priorities, review quality, coach staff, manage performance and balance recurring reporting with project-specific analysis.

Skills

Capital project controls

Financial analysis

Scheduling

Portfolio reporting

Team leadership

Excel proficiency

Data visualization

Education

Bachelor's degree in construction management, engineering, architecture, finance, accounting, business, data analytics, healthcare administration or a related field

Tools

Power BI

Smartsheet

e-Builder

Tableau

Job description

Rush University Medical Center in Chicago is seeking a Manager, Capital Project Controls to lead a small team responsible for cost controls, financial analysis, forecasting, scheduling, reporting analytics and portfolio data across the Rush Facilities & Real Estate capital portfolio.

The Director retains accountability for capital-program strategy and governance while project managers maintain project scope, schedule and budget.