Healthcare Facilities Manager – Operations & Contracts

Rush University Medical Center; Chicago (IL); On-site; USD 95,000 - 138,000; Full time

Job summary

Rush University Medical Center in Chicago, IL, is seeking a Facilities Manager to support the Director of Facilities Management in day-to-day operations and maintenance of hospital buildings and mechanical, electrical, plumbing and utility systems. The role oversees contracted operations, ensures service quality, and helps manage annual budgets and monthly variance comments.

Responsibilities include coordinating minor construction, maintaining the Facility Information System, producing regular

Qualifications

• At least 3 years of experience in facilities management, construction trades or related field.
• High school graduation or equivalent
• Experience in vendor contract management
• Experience managing and maintaining a CMMS
• Must be proficient in MS Word and MS Excel
• Must demonstrate excellent written and oral communication skills
• Ability to analyze problems and adopt an effective course of action
• Demonstrated experience dealing with customer service issues.

Responsibilities

• Manages the contracted services for facilities; these may include system service agreements such as building automation, pneumatic tube system, overhead paging system, infant abduction security, door access controls, parking & transportation and clinical engineering.
• Manages the Computerized Maintenance Management System (CMMS) and implements various measures to control and clean data, making improvements to extract and report key performance indicators for key leader understanding.
• Manages the facilities related permit program ensuring that internal & external permit activities are completed timely, and permits & fees are paid on time.
• Manages the hospital "Facility Information System" to ensure timely accessibility and updates to information such as floor plans, warranties, permit inventories, capital plans, regulatory documentation and other critical facility management information.
• Supports the Director, Facilities Management in managing the maintenance and operations contracted service.
• Acts as liaison with Hospital and Academic Departments for campus wide issues.
• Supports the organization, audit and administration of all required records for TJC, IDPH, OSHA and other Authorities Having Jurisdiction.
• Performs regular rounding and inspection of all facilities and on-going projects to ensure safety, compliance and quality.
• In close support of the Department Director, implements preventive and predictive maintenance strategies and practices
• Provides regular financial and operations reports to demonstrate fiscal and quality accountability.
• Responsible for outside vendor contract negotiation and review of miscellaneous facilities related service contracts
• Reviews monthly financial statements, prepares budgets, and responds to monthly budget variances related facilities management.
• Responds to facilities emergencies at all hours with poise and problem-solving nature - working quickly to solve problems.
• Acts as liaison to Safety, Security, EVS and Food & Nutrition Services.
• Acts as liaison to Finance Department. Prepares check request, purchase orders and other documents as needed to execute on service contracts for facilities.
• Responsible for hiring, training, developing, counseling, as well as evaluating and managing the performance of direct reports.
• Other duties as assigned

Skills

Facilities management

Vendor contract mgmt

CMMS

MS Word

MS Excel

Written and oral communication

Problem solving

Customer service

Data analysis

Education

High school diploma or equivalent

Tools

CMMS

MS Word

MS Excel

Job description

Rush University Medical Center in Chicago, IL, is seeking a Facilities Manager to support the Director of Facilities Management in day-to-day operations and maintenance of hospital buildings and mechanical, electrical, plumbing and utility systems. The role oversees contracted operations, ensures service quality, and helps manage annual budgets and monthly variance comments.

Responsibilities include coordinating minor construction, maintaining the Facility Information System, producing regular