Mgr Facilities Capital Projects

Rush University Medical Center; Chicago (IL); On-site; USD 115,000 - 167,000; Full time

Job summary

Rush University Medical Center is seeking a Manager, Capital Project Controls in Chicago, IL to lead a small team responsible for cost controls, financial analysis, forecasting, scheduling and portfolio data across the facilities portfolio.

Reporting to the Director, Facilities Capital Program Management, you will supervise staff, review analyses, and collaborate with project delivery, finance, legal and operating leaders to ensure governance, accuracy and timely decision support.

Qualifications

• Bachelor's degree in construction management, engineering, architecture, finance, accounting, business, data analytics, healthcare administration or a related field.
• At least six years in capital project controls, construction finance, project or program management, scheduling or portfolio reporting.
• At least two years of direct supervisory experience leading staff in project controls, cost analysis, financial analysis, scheduling or related functions.
• Experience managing budgets, commitments, estimates at completion, cash flow, accruals and forecast variance.
• Experience monitoring integrated project schedules, milestones, critical-path risks, change activity and mitigation plans.
• Advanced proficiency with Excel and project-management reporting tools.

Responsibilities

• Implement consistent controls for project budgets, funding, schedules, commitments, changes, risks and required portfolio data.
• Maintain baselines, control procedures, approval requirements and reporting calendars across the capital portfolio.
• Support project authorization, stage-gate reviews, change control and closeout per governance framework.
• Monitor compliance with controls and escalate missing approvals, incomplete records and material variances.
• Provide controls guidance and decision support while preserving PM accountability for scope, schedule and budget.
• Oversee day-to-day dashboards and monthly reports covering portfolio status, funding, forecasts, commitments, schedules and risk.

Skills

Capital project controls

Financial analysis

Scheduling

Portfolio reporting

Leadership

Excel

Education

Bachelor's degree in construction management

Tools

e-Builder

Smartsheet

Power BI

Tableau

Job description

Job Description

Hospital: Rush University Medical Center

Department: RUSH Plnng Design & Construct

Work Type: Full Time

Work Schedule: 8 Hr (8:00 AM - 5:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $55.16 - $80.05 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. This role has a corresponding incentive plan based on multiple factors. incentive compensation and additional benefits can be found on our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits)

Summary

The Manager, Capital Project Controls is a working manager who leads a small team responsible for cost controls, financial analysis, forecasting, scheduling, reporting analytics and portfolio data across the Rush Facilities & Real Estate capital portfolio. The Manager assigns work, reviews team output and personally handles higher-complexity analysis. Reporting to the Director, Facilities Capital Program Management, the role partners with project delivery teams, Finance, Accounting, Strategic Sourcing, Legal and operating leaders. The Director retains accountability for capital-program strategy and governance. Project managers retain accountability for individual project scope, schedule and budget. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other information

Required Job Qualifications

Bachelor's degree in construction management, engineering, architecture, finance, accounting, business, data analytics, healthcare administration or a related field.

At least six years of progressively responsible experience in capital project controls, construction finance, project or program management, scheduling or portfolio reporting.

At least two years of direct supervisory experience leading staff in project controls, cost analysis, financial analysis, scheduling, portfolio reporting or related functions.

Demonstrated experience managing project budgets, commitments, estimates at completion, cash flow, accruals, contingencies and forecast variance.

Experience monitoring integrated project schedules, milestones, critical-path risks, change activity and mitigation plans.

Advanced proficiency with Microsoft Excel and experience with project-management information systems, reporting tools and data visualization.

Strong people-leadership, analytical, organizational, written and presentation skills, including the ability to explain complex project and financial information to senior leaders.

Preferred Job Qualifications

• Experience supporting a health system, academic medical center or other complex, multi-site institutional capital portfolio.
• Experience with e-Builder, Smartsheet, Power BI, Tableau or comparable project-controls, scheduling and reporting platforms.
• Experience coordinating capital project data with enterprise resource planning, finance, procurement or accounting systems.
• Professional certification such as PMP, AACE Certified Cost Professional, AACE Planning and Scheduling Professional, PMI Scheduling Professional or Certified Construction Manager.

Physical Demands

• Ability to work at a computer, analyze project and financial records, attend meetings across Rush locations and periodically visit active healthcare facilities and construction sites.

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities

Capital Project Controls and Portfolio Governance

Implement consistent controls for project budgets, funding, schedules, commitments, changes, risks and required portfolio data.

Maintain documented baselines, control procedures, approval requirements and reporting calendars across the capital portfolio.

Support project authorization, stage-gate reviews, change control and closeout in accordance with the Director's governance framework.

Monitor compliance with required controls and elevate missing approvals, incomplete records and material project variances.

Provide controls guidance and decision support while preserving project manager accountability for individual project scope, schedule and budget.

Cost Controls, Financial Analytics and Portfolio Reporting

Oversee the team's monitoring of approved budgets, funding sources, purchase orders, contracts, commitments, invoices, accruals, contingencies and actual expenditures.

Direct preparation of estimates at completion, costs to complete, cash-flow forecasts, variance analyses and portfolio financial projections. Personally review higher-risk or complex analyses.

Ensure project-control records are reconciled with Finance, Accounting, procurement and enterprise financial systems. Resolve material discrepancies.

Review change orders, potential commitments, contingency use and emerging budget pressures. Ensure timely trend analysis and corrective recommendations.

Own timely, accurate dashboards and monthly reports covering portfolio status, funding, forecasts, commitments, schedules, changes and risk.

Schedule, Risk and Change Controls

Maintain integrated project and portfolio schedules, key milestones, dependencies and decision dates across concurrent capital investments.

Monitor design, procurement, construction, regulatory approval, operational readiness and activation milestones.

Analyze critical-path issues, delayed decisions, supply-chain constraints and changes that could affect completion, cost or operations.

Maintain portfolio risk and issue logs, contingency assumptions, mitigation actions and escalation processes.

Coordinate consistent documentation of scope, budget and schedule changes and support required approvals before implementation.

Systems, Reporting, Analytics and Data Quality

Oversee day-to-day project-controls workflows, reporting and analytics in e-Builder, Smartsheet, Power BI and other approved platforms.

Ensure the team maintains reliable project records, required data fields, standardized templates and an accurate portfolio single source of truth.

Coordinate data reconciliation and reporting interfaces with Finance, enterprise resource planning, procurement and project-management systems.

Develop user guidance, direct data-quality reviews and ensure project teams receive training on required controls, workflows and reporting expectations.

Recommend practical system and process improvements to the Director and support approved implementation and adoption.

Team Leadership and Cross-Functional Coordination

Partner with project managers, Finance, Accounting, Strategic Sourcing, Legal and operating leaders to resolve controls and reporting issues.

Coordinate contract and procurement milestones with the teams responsible for contract administration, compliance and purchasing.

Maintain clear supporting records, approval history and audit documentation consistent with Rush policies and internal-control requirements.

Directly supervise and develop assigned staff performing cost controls, financial analysis, scheduling, reporting analytics and data support.

Assign work, set priorities, review quality, coach staff, manage performance and balance recurring reporting with project-specific analysis.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Position Mgr Facilities Capital Projects

Location US:IL:Chicago

Req ID 30627