Sr Coordinator, Facilities & Office

TÜV SÜD; Rancho San Diego (CA); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

TÜV SÜD America, Inc. in the San Diego area is seeking a Sr. Facilities & Office Coordinator to support site operations, workplace services, and ongoing construction and renovation projects.

You will coordinate daily office activities, assist with safety, access control, vendor coordination, mail handling, and front-office operations while maintaining essential facility records. This role requires strong communication, organization, and proactive problem-solving to ensure a safe, efficient

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, or related support.
• Strong customer service and interpersonal skills with professional interaction with employees, customers, visitors, contractors, and vendors.
• Excellent organizational skills with attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating with cross-functional teams.
• Demonstrated problem-solving skills and a proactive approach to workplace support.

Responsabilités

• Serve as a primary point of contact for employees, visitors, customers, vendors, and contractors.
• Support ongoing construction, renovation, and facility projects, including contractor coordination and follow-up.
• Assist with site walkthroughs, punch-list tracking, access management, safety expectations, and workspace readiness.
• Coordinate facility maintenance requests, service providers, inspections, and vendor documentation.
• Manage incoming and outgoing mail, packages, shipments, and customer samples.
• Support reception, visitor management, meeting coordination, office services, and workplace logistics.
• Monitor facility conditions and identify opportunities to improve safety, efficiency, and employee experience.
• Coordinate office supplies, facility inventories, workspace setup, and operational support.

Connaissances

Customer service

Interpersonal skills

Organization

Communication

MS Office

Independent working

Team collaboration

Problem solving

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

At TÜV SÜD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD Group.

Sr. Coordinator, Facilities & Office

Location: United States

Business Unit: Corporate Functions – Real Estate & Facilities

Work Model: Onsite

Employment Type: Full-Time, Non-Exempt

Your Tasks

This is an exciting opportunity to join TÜV SÜD during a period of significant facility growth and development. As a Sr. Facilities & Office Coordinator, you will partner with the Site Manager and Corporate Facilities Management team to support ongoing site operations, workplace services, and facility improvement initiatives.

In this role, you will help coordinate day-to-day office and facility activities while also supporting ongoing construction and renovation projects. Responsibilities include monitoring contractor activities for alignment with project plans and site requirements, assisting with project walkthroughs and punch-list activities, and helping reinforce site safety, access control, cleanliness, and operational readiness.

You will also serve as a key resource for employees, visitors, customers, and vendors by supporting front-office activities, vendor coordination, shipping and receiving, facility work orders, maintenance requests, and general workplace operations. Through your efforts, you will help ensure the facility remains safe, organized, responsive, and prepared to support business operations.

• Serve as a primary point of contact for employees, visitors, customers, vendors, and contractors.
• Support ongoing construction, renovation, and facility improvement projects, including contractor coordination and project follow-up activities.
• Assist with site walkthroughs, punch-list tracking, access management, safety expectations, and workspace readiness.
• Coordinate facility maintenance requests, service providers, inspections, and vendor documentation.
• Manage incoming and outgoing mail, packages, shipments, and customer samples.
• Support reception, visitor management, meeting coordination, office services, and workplace logistics.
• Monitor facility conditions and identify opportunities to improve workplace safety, efficiency, and employee experience.
• Coordinate office supplies, facility inventories, workspace setup, and operational support activities.
• Maintain facility records, service logs, work orders, and operational documentation.
• Assist with employee onboarding, workspace preparation, and site support activities as needed.

Your Qualifications

Required Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, or a related support function.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, customers, visitors, contractors, and vendors.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Demonstrated problem-solving skills and a proactive approach to workplace support.

Preferred Qualifications

• Experience supporting construction, renovation, or facility improvement projects.
• Experience coordinating vendors, contractors, service providers, or maintenance activities.
• Familiarity with facilities management systems, procurement processes, or work order platforms.
• OSHA 10 certification or familiarity with workplace safety requirements.
• First Aid and CPR certification.
• Experience supporting office moves, workspace planning, or facility operations in a professional environment.

What We Offer

• Opportunity to support an expanding facility and play a meaningful role in ongoing workplace improvement initiatives.
• Collaborative work environment with exposure to facilities management, operations, and workplace services.
• Professional development and career growth opportunities within a global organization.
• Meaningful work supporting employee experience, workplace operations, and business continuity.
• Competitive compensation and comprehensive benefits package.
• Stable, long-term career opportunities with a globally recognized organization.
• A culture focused on safety, quality, teamwork, innovation, and continuous improvement.

Additional Information

Work Model: Onsite

Location: United States

Compensation & Benefits

The anticipated annual base pay range for this full-time position is $XX,XXX - $XX,XXX. Actual base pay will be determined based on various factors, including years of relevant experience, training, qualifications, geographic location, market conditions, and internal equity.

The compensation package may also include an annual incentive opportunity, subject to eligibility and applicable plan terms.

Additionally, we offer a comprehensive benefits package to employees, including a 401(k) plan with employer match, up to 12 weeks of paid parental leave for birthing parents and 2 weeks for other parents, health plans (medical, dental, and vision), life insurance and disability coverage, employee assistance programs, and generous paid time off.

This role requires occasional lifting, walking, stooping, climbing ladders, and moving materials weighing up to 30 pounds.

We welcome applications from individuals of all backgrounds, experiences, and perspectives and are committed to fostering an inclusive workplace where employees can thrive and grow professionally.

TÜV SÜD is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

Equal Opportunity Employer - Disability and Veteran

TÜV SÜD America, Inc. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.

Job Location: Rancho Bernardo, San Diego

Working Model : Onsite

Employment Type: Full time / regular