Senior Executive Support Specialist - Onsite (US Citizens w/Secret Clearance)

Swingtech; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PTO 15 days

Holidays 11

Medical Insurance (3 options)

Dental Insurance

Vision Insurance

Disability coverage

Life Insurance & AD&D

Supplemental Life

Critical Care Insurance

Pet Insurance

Employee Assistance

401k with 4% match

Annual Training Budget

Referral bonus

Annual merit bonus

Flexible work arrangements

Job summary

Swingtech Consulting seeks a Senior Executive Support Specialist to provide high-level administrative and operational support to senior leadership in a federal environment. The role manages complex schedules, executive correspondence, meetings, travel, and special projects with discretion and professionalism.

The ideal candidate will coordinate travel, prepare official documents, and liaison with internal and external stakeholders while maintaining confidentiality and adherence to procedures.

Qualifications

• Minimum 3 years of relevant experience.
• Bachelor’s degree or 7 years of experience.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.
• Coordinate executive travel arrangements, conferences, events, and leadership engagements.
• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.
• Organize executive records and documents while ensuring accuracy, confidentiality, and compliance with internal procedures.
• Coordinate executive projects, tasks, schedules, and follow-up actions.
• Serve as a liaison between senior leadership and internal or external stakeholders.
• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.
• Monitor project or administrative activities and prepare reports or recommendations as required.
• Exercise independent judgment, initiative, professionalism, and tact.
• Identify and implement improvements to executive administrative processes.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder communications

Discretion and professionalism

Education

Bachelor's degree or 7 years experience

Tools

Microsoft Office

Calendar apps

Job description

Position Summary

Swingtech Consulting is seeking an experienced Senior Executive Support Specialist to provide high-level administrative and operational support to senior leadership within a federal environment. The selected candidate will manage complex schedules, executive correspondence, meetings, travel, stakeholder communications, records, and special projects.

The position requires excellent organization, discretion, communication, and the ability to manage multiple executive-level priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.

• Coordinate executive travel arrangements, conferences, events, and leadership engagements.

• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.

• Organize executive records and documents while ensuring accuracy, confidentiality, and compliance with internal procedures.

• Coordinate executive projects, tasks, schedules, and follow-up actions.

• Serve as a liaison between senior leadership and internal or external stakeholders.

• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.

• Monitor project or administrative activities and prepare reports or recommendations as required.

• Exercise independent judgment, initiative, professionalism, and tact.

• Identify and implement improvements to executive administrative processes.

Minimum Qualifications

The candidate must satisfy the requirements for the specific Executive Assistant level proposed :

Executive Assistant I

• Minimum 3 years of relevant experience.

• Bachelor’s degree or 7 years of experience.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with - 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus
• Flexible work arrangements

Equal Opportunity Employer Minority/Female/Veterans/Disabled