Senior Executive Support & Scheduling Specialist

Heartland Dental; Effingham (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Generous benefits package

Job summary

Heartland Dental is seeking an Executive Administrative Assistant to support the Executive Team and manage complex schedules across multiple offices. The role involves drafting communications, preparing reports, and coordinating travel while maintaining confidentiality and high organizational standards.

The position reports to an Executive Administrative Assistant Supervisor and requires advanced MS Office skills, professional presentations, and keen attention to detail.

Qualifications

• Advanced level MS Office skills (Word, Excel, Outlook, PowerPoint)
• Demonstrates initiative in handling unforeseen situations and schedule changes
• Strong attention to detail and highly organized

Responsibilities

• Perform office and administrative duties to assist Executive management
• Conserve Executive’s time by reading, researching, and routing correspondence; drafting letters and documents; initiating communications
• Maintains Executive’s appointment schedule by planning and scheduling meetings, conferences, and travel
• Preparing internal and external corporate documents, reports, and presentations
• Create professional presentations, flow charts, and graphs using PowerPoint and Excel, as requested
• Attends meetings, takes notes and drafts the meeting minutes for communication to attendees
• Other projects as assigned
• Attend to diverse administrative tasks to support the Executive team and align with Heartland Dental standards

Skills

MS Office

Scheduling

Confidentiality

Communication

Tools

PowerPoint

Excel

Outlook

Job description

Heartland Dental is seeking an Executive Administrative Assistant to support the Executive Team and manage complex schedules across multiple offices. The role involves drafting communications, preparing reports, and coordinating travel while maintaining confidentiality and high organizational standards.

The position reports to an Executive Administrative Assistant Supervisor and requires advanced MS Office skills, professional presentations, and keen attention to detail.