Senior Executive Secretary for Federal Leadership

Viderity Inc.; Alexandria (VA); Sur place; USD 65 000 - 85 000; Plein temps

Résumé du poste

Viderity Inc. is seeking an Executive Secretary to provide high-level administrative support to NSF Office of the Director in Alexandria, VA. You will manage executive calendars, draft official issuances, and maintain SOPs and document libraries while handling confidential information with discretion.

You will coordinate travel, draft memos and policies, maintain a detailed style guide, and liaise with OLPA and external stakeholders to ensure timely, accurate communications.

Qualifications

• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Degree in communications, public relations, marketing, data analytics, or related field (preferred).
• Minimum 5 years of professional writing and editing experience, including drafting office documents (memos, correspondence, policies).
• Minimum 5 years of administrative coordination, project management, or related experience with tight deadlines.
• Minimum 5 years entering information into databases/tracking systems and creating/formatting reports and presentations.
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
• Written documents showing mastery of basic grammar, spelling, and punctuation.
• Professional, diplomatic, and tactful communication.

Responsabilités

• Manage day-to-day administrative affairs of the client.
• Maintain the client's calendar and deconflict appointments as needed.
• Draft and edit correspondence and official issuances for distribution.
• Draft, review, and edit agency-wide policies, memos, and documents.
• Maintain a style guide aligned with the NSF brand.
• Develop and document standard operating procedures.
• Maintain and organize document libraries.
• Enter information into databases/tracking systems and generate reports.
• Format reports, presentations, and spreadsheets with professional visuals.
• Prepare meeting agendas, materials, requests, and minutes.
• Answer and screen calls, routing to appropriate officers.
• Draft email responses and general correspondence for the client.
• Assist with travel, training, and reimbursements requests.
• Coordinate interviews and meetings with OLPA staff and external stakeholders.
• Handle confidential and sensitive information with discretion.

Connaissances

MS Office proficiency

Executive communications

Editing & drafting

Administrative coordination

Project management

Data entry & reporting

Plain Writing Act familiarity

Formation

Bachelor's or equivalent field (preferred)

Outils

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Description du poste

Viderity Inc. is seeking an Executive Secretary to provide high-level administrative support to NSF Office of the Director in Alexandria, VA. You will manage executive calendars, draft official issuances, and maintain SOPs and document libraries while handling confidential information with discretion.

You will coordinate travel, draft memos and policies, maintain a detailed style guide, and liaise with OLPA and external stakeholders to ensure timely, accurate communications.