Senior Executive Secretariat & DoD Protocol Lead

Chimera Enterprises International, Inc (Chimera); Arlington (VA); On-site; USD 120,000 - 180,000; Full time

Job summary

Chimera Enterprises International, Inc. seeks an Executive Secretariat to provide direct executive support to senior DoD leaders at OUSD(I&S) in a fast-paced, high-visibility environment.

Responsibilities include flawless correspondence control, tasking and tracking, records management, and complex travel planning. Required: Bachelor’s degree, substantial executive support experience in the DoD/IQ, active Top Secret/SCI clearance, and on-site work at Pentagon or Mark Center with occasional

Qualifications

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
• Substantial executive support experience within the DoD or Intelligence Community, supporting Flag Officers or SES.
• Active Top Secret / SCI clearance.
• On-site location at Pentagon or Mark Center with occasional embassy travel.

Responsibilities

• Manage high-level correspondence control and training, ensuring strict compliance with DoD manuals, Instructions, and Administrative Instructions while adapting to rapidly shifting leadership priorities.
• Provide vital secondary and supplemental editorial services on all Enterprise Administration & Management (EA&M) correspondence daily, ensuring zero-defect packaging for senior executive review.
• Utilize the OUSD(I&S) tasking management system (e.g., CATMS) to analyze, distribute, track, and report on the status of highly sensitive staff actions, ensuring aggressive follow-up on overdue actions to meet critical suspense dates.
• Support the planning, development, and maintenance of a paperless and physical records management system compliant with Administrative Instruction 15 (AI 15) across multiple networking levels (NIPRnet, SIPRnet, and JWICS).
• Track and manage highly visible security reviews, Privacy Act requirements, Freedom of Information Act (FOIA) taskings, and GAO/IG audits, providing leadership with accurate, regular status reports.
• Plan, organize, and facilitate high-profile outreach and protocol events for senior-level DoD and political executives, requiring meticulous research and execution.
• Prepare complex, rapid-turnaround executive travel requirements using the Defense Travel System (DTS) and manual processes. This includes coordinating passport and visa applications, White House and Agency correspondence, and executing local embassy runs under short timelines.
• Provide agile physical coverage and administrative cross-support to the USD(I&S) Front Office, ensuring continuity of operations during surge periods or reduced manning.

Education

Bachelor's Degree

Job description

Chimera Enterprises International, Inc. seeks an Executive Secretariat to provide direct executive support to senior DoD leaders at OUSD(I&S) in a fast-paced, high-visibility environment.

Responsibilities include flawless correspondence control, tasking and tracking, records management, and complex travel planning. Required: Bachelor’s degree, substantial executive support experience in the DoD/IQ, active Top Secret/SCI clearance, and on-site work at Pentagon or Mark Center with occasional