Senior Executive Secretariat & DoD Protocol Lead

Chimera Enterprises International; Arlington (VA); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Chimera Enterprises International is seeking an Executive Secretariat to support senior DoD leadership at the Office of the Under Secretary of Defense for Intelligence & Security in a fast-paced, high-visibility setting.

Responsibilities include managing critical correspondence, rapid-response tasking, records management across multiple networks, and coordinating complex executive travel using the DTS system. On-site Pentagon/Mark Center location with Top Secret/SCI clearance is required.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• Active Top Secret / SCI clearance required.
• Experience supporting Flag Officers or SES personnel in DoD/IC.
• On-site location primarily at Pentagon or Mark Center.

Responsibilities

• Manage high-level correspondence control and training per DoD manuals.
• Provide editorial services on EA&M correspondence for senior executives.
• Utilize tasking management system to track sensitive staff actions and deadlines.
• Support records management across NIPRnet, SIPRnet, and JWICS.
• Track security reviews, FOIA, GAO/IG audits with regular status reports.
• Plan and facilitate high-profile outreach and protocol events.
• Prepare rapid-turnaround executive travel using the Defense Travel System (DTS).
• Provide cross-support to the USD(I&S) Front Office during surges.

Skills

Executive office management

Strategic planning

Prioritization under pressure

Executive travel planning

Editing and proofreading

DoD protocol knowledge

Education

Bachelor’s Degree in Business Administration, Management, or Communications

Tools

Defense Travel System (DTS)

Job description

Chimera Enterprises International is seeking an Executive Secretariat to support senior DoD leadership at the Office of the Under Secretary of Defense for Intelligence & Security in a fast-paced, high-visibility setting.

Responsibilities include managing critical correspondence, rapid-response tasking, records management across multiple networks, and coordinating complex executive travel using the DTS system. On-site Pentagon/Mark Center location with Top Secret/SCI clearance is required.