Senior Executive & Personal Assistant to President

Addison Group; Houston (TX); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an organized Executive & Personal Assistant to support the President in a fast-paced luxury retail setting. This role handles executive operations, complex travel, personal matters, and strict confidentiality.

The ideal candidate thrives on anticipation, discretion, and delivering exceptional service, balancing executive priorities with family responsibilities while maintaining professionalism.

Qualifications

• 3–7 years of experience supporting C-suite executives, entrepreneurs, family offices, or high-profile individuals.
• Experience in luxury retail, hospitality, fine jewelry, fashion, private aviation, or high-end service environments is preferred.
• Strong organizational and time management skills with the ability to juggle multiple priorities.
• Experience coordinating complex domestic and international travel.
• Excellent written and verbal communication skills with professionalism.
• Proficiency with Microsoft Office 365, Google Workspace, and standard business tech platforms.
• Ability to exercise sound judgment, maintain confidentiality, and work independently in a fast-paced environment.

Responsibilities

• Manage the President's dynamic schedule, ensuring meetings, appointments, and priorities are organized efficiently.
• Coordinate communications with executives, clients, vendors, and partners as a trusted contact.
• Prepare presentations, reports, and briefing materials for executive decision-making.
• Monitor incoming correspondence and ensure timely follow-up on action items.
• Provide after-hours support when urgent matters arise.
• Coordinate domestic and international travel, flights, accommodations, and itineraries.
• Arrange executive-level dining, meetings, and events, accommodating time-zone differences.
• Track and reconcile travel expenses and related budgets with accuracy.
• Support security and confidential processes for travel and residences.
• Oversee visitor access and confidentiality documentation.
• Assist with personal scheduling, household administration, and family logistics.
• Coordinate private travel, events, and concierge-style requests.
• Manage personal billing and special projects with professionalism.

Skills

Time management

Communication skills

Discretion & confidentiality

Travel coordination

Tools

Microsoft Office 365

Google Workspace

Job description

Addison Group is seeking an organized Executive & Personal Assistant to support the President in a fast-paced luxury retail setting. This role handles executive operations, complex travel, personal matters, and strict confidentiality.

The ideal candidate thrives on anticipation, discretion, and delivering exceptional service, balancing executive priorities with family responsibilities while maintaining professionalism.