Executive Assistant

Addison Group; Houston (TX); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an organized Executive & Personal Assistant to support the President in a fast-paced luxury retail setting. This role handles executive operations, complex travel, personal matters, and strict confidentiality.

The ideal candidate thrives on anticipation, discretion, and delivering exceptional service, balancing executive priorities with family responsibilities while maintaining professionalism.

Qualifications

• 3–7 years of experience supporting C-suite executives, entrepreneurs, family offices, or high-profile individuals.
• Experience in luxury retail, hospitality, fine jewelry, fashion, private aviation, or high-end service environments is preferred.
• Strong organizational and time management skills with the ability to juggle multiple priorities.
• Experience coordinating complex domestic and international travel.
• Excellent written and verbal communication skills with professionalism.
• Proficiency with Microsoft Office 365, Google Workspace, and standard business tech platforms.
• Ability to exercise sound judgment, maintain confidentiality, and work independently in a fast-paced environment.

Responsibilities

• Manage the President's dynamic schedule, ensuring meetings, appointments, and priorities are organized efficiently.
• Coordinate communications with executives, clients, vendors, and partners as a trusted contact.
• Prepare presentations, reports, and briefing materials for executive decision-making.
• Monitor incoming correspondence and ensure timely follow-up on action items.
• Provide after-hours support when urgent matters arise.
• Coordinate domestic and international travel, flights, accommodations, and itineraries.
• Arrange executive-level dining, meetings, and events, accommodating time-zone differences.
• Track and reconcile travel expenses and related budgets with accuracy.
• Support security and confidential processes for travel and residences.
• Oversee visitor access and confidentiality documentation.
• Assist with personal scheduling, household administration, and family logistics.
• Coordinate private travel, events, and concierge-style requests.
• Manage personal billing and special projects with professionalism.

Skills

Time management

Communication skills

Discretion & confidentiality

Travel coordination

Tools

Microsoft Office 365

Google Workspace

Job description

Position: Executive & Personal Assistant

Location: Houston, TX

Employment Type: Direct Hire

Industry: Luxury Retail

Pay: $95,000.00-$110,000.00 DOE

Schedule: M-F - availability after hours and weekends

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Summary

We are seeking a highly organized, resourceful, and discreet Executive Assistant to provide comprehensive support to the President. This role requires a professional who thrives in a fast-paced environment, anticipates needs, and manages competing priorities with confidence. The ideal candidate is equally comfortable coordinating executive business operations, managing complex travel, supporting personal and family matters, and maintaining strict confidentiality.

The successful candidate is proactive, detail-oriented, and adaptable. They demonstrate exceptional professionalism, anticipate needs before they arise, and consistently deliver a high level of service. This position requires integrity, discretion, and the ability to build trusted relationships while supporting both executive business operations and personal responsibilities.

Executive Support

• Manage the President's dynamic schedule, ensuring meetings, appointments, and priorities are organized efficiently.
• Coordinate communications with executives, clients, business partners, and vendors while serving as a trusted point of contact.
• Prepare presentations, reports, meeting materials, and briefing documents to support executive decision-making.
• Monitor incoming correspondence, prioritize requests, and ensure timely follow-up on action items.
• Adapt quickly to changing business priorities and provide support outside normal business hours when urgent matters arise.

Travel & Logistics

• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Arrange executive-level dining reservations, meetings, and special events while accommodating schedule changes and time zone differences.
• Track and reconcile travel expenses, corporate credit card activity, and related budgets with a high degree of accuracy.

Security & Confidentiality

• Work closely with security professionals to support executive and family safety during travel and daily operations.
• Coordinate secure transportation and logistics for business travel, special events, and valuable company assets.
• Oversee visitor access, confidentiality documentation, and security procedures for executive offices and private residences.
• Respond to security notifications and serve as a key point of contact for urgent travel or residential matters.
• Maintain complete discretion when handling confidential business information, financial records, and personal matters.

Personal & Household Support

• Assist with personal scheduling, household administration, and family logistics.
• Coordinate appointments, private travel, events, and concierge-style requests.
• Manage personal billing, special projects, and administrative tasks with professionalism and attention to detail.
• Balance personal responsibilities alongside executive business priorities while ensuring exceptional service and confidentiality.

Qualifications

• 3–7 years of experience supporting C-suite executives, entrepreneurs, family offices, or high-profile individuals.
• Experience in luxury retail, hospitality, fine jewelry, fashion, private aviation, or other high-end service environments is preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating complex domestic and international travel.
• Excellent written and verbal communication skills with exceptional professionalism.
• Proficiency with Microsoft Office 365, Google Workspace, and standard business technology platforms.
• Ability to exercise sound judgment, maintain confidentiality, and operate independently in a fast-paced environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.