Senior Executive & Personal Assistant to Artistic Director

Oasis Arts Inc.; San Francisco (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Oasis Arts Inc. in San Francisco, CA seeks an Executive Assistant to provide high-level administrative and personal support to the Artistic and Executive Directors.

The role blends traditional EA duties with executive personal assistance, travel coordination, and confidential matter handling in a fast-paced arts environment. You will manage calendars, prepare materials for meetings, and coordinate with staff across departments, while maintaining discretion and a commitment to Oasis Arts' mission

Qualifications

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role (nonprofit or arts experience a plus).
• Discretion and sound judgment handling confidential, sensitive, or personal information.
• Excellent organizational skills and strong attention to detail.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) and Slack.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously, in a fast-paced environment.
• Ability to work evenings and weekends as needed.
• Genuine interest in Oasis Arts' mission and community.

Responsabilités

• Provide scheduling, calendar management, and correspondence support for the Artistic and Executive Directors.
• Prepare materials for internal and external meetings, including agendas, notes, presentations, and follow-up action items.
• Draft and proofread organizational correspondence, memos, and communications as directed.
• Maintain organized physical and digital filing systems for contracts, documents, and records.
• Coordinate travel logistics, including flights, lodging, and itineraries.
• Support personal scheduling and arrangements as needed for the executives.
• Plan and support events, board meetings, and organizational convenings.

Connaissances

EA experience

Discretion

Organizational skills

Google Workspace

Slack

Communication

Multi-tasking

Evenings/weekends availability

Outils

Asana

Notion

Description du poste

Oasis Arts Inc. in San Francisco, CA seeks an Executive Assistant to provide high-level administrative and personal support to the Artistic and Executive Directors.

The role blends traditional EA duties with executive personal assistance, travel coordination, and confidential matter handling in a fast-paced arts environment. You will manage calendars, prepare materials for meetings, and coordinate with staff across departments, while maintaining discretion and a commitment to Oasis Arts' mission