Senior Executive Personal Assistant

Career Group; San Anselmo (CA); Hybrid; USD 158,000 - 193,000; Full time

Job summary

Career Group seeks a polished Senior Executive Personal Assistant to support a UHNW principal across personal and professional priorities. The role is primarily remote with occasional onsite requirements in the San Anselmo area, and the candidate must be local or able to travel for in-person support.

The ideal candidate will be proactive, discreet, and emotionally intelligent, with exceptional organizational skills and the ability to adapt to shifting priorities while maintaining confidentiality

Qualifications

• Prior experience supporting a UHNW individual, executive, or family office environment is strongly preferred.
• Ideally based in or near San Anselmo, CA, with flexibility to come onsite for occasional meetings and in‑person support.
• Exceptional organizational and multitasking skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars, scheduling, and strategic time management across multiple priorities and time zones.
• Coordinate personal and professional appointments, meetings, and commitments.
• Anticipate the principal’s needs and proactively manage day-to-day logistics.
• Prepare meeting materials, itineraries, briefing documents, and follow‑up communications.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Tools

Google Workspace

Job description

Location: San Anselmo, CA | Primarily Remote with Occasional Onsite Requirements

This is a primarily remote opportunity, with the expectation that the Executive Personal Assistant will be local to the San Anselmo area and available to come onsite occasionally as needed.

Salary Range: $175,000

Hours: Full-time

We are partnering with a private family office to identify a polished, highly adaptable Senior Executive Personal Assistant to support a UHNW principal across both personal and professional priorities. This is an exciting opportunity for someone who thrives in a fast-paced, ever-evolving environment and enjoys serving as a trusted right hand across executive support, lifestyle management, and day-to-day operations.

The ideal candidate is proactive, detail-oriented, emotionally intelligent, and comfortable managing shifting priorities with discretion, professionalism, and sound judgment.

Key Responsibilities

Executive & Personal Support

• Manage complex calendars, scheduling, and strategic time management across multiple priorities and time zones.
• Coordinate personal and professional appointments, meetings, and commitments.
• Anticipate the principal’s needs and proactively manage day-to-day logistics.
• Prepare meeting materials, itineraries, briefing documents, and follow‑up communications.
• Serve as a trusted point of contact and right hand to the principal across personal and professional matters.

Travel Coordination

• Manage end-to-end domestic and international travel arrangements, including flights, accommodations, transportation, dining, and detailed itineraries.
• Serve as a point of contact during travel and assist with real‑time changes and last‑minute requests as needed.
• Maintain detailed records of travel preferences, loyalty programs, and other relevant information.

Communication & Relationship Management

• Manage correspondence and communications on behalf of the principal with professionalism and discretion.
• Coordinate with vendors, household staff, service providers, and external partners.
• Assist with maintaining important personal and professional relationships.
• Represent the principal with a high level of professionalism, warmth, and confidentiality.

Project & Operational Support

• Assist with special projects, research, event coordination, and ad hoc administrative needs.
• Support operational organization and help implement systems and processes where needed.
• Coordinate across multiple priorities while maintaining confidentiality, accuracy, and attention to detail.
• Adapt quickly to changing needs and priorities while ensuring critical tasks are handled efficiently.

Qualifications

• Prior experience supporting a UHNW individual, executive, or family office environment is strongly preferred.
• Ideally based in or near San Anselmo, CA, with flexibility to come onsite for occasional meetings and in‑person support.
• Exceptional organizational and multitasking skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, emotional intelligence, and sound judgment.
• Ability to thrive in a fluid, fast‑moving environment with changing priorities.
• Tech savvy with proficiency in Google Workspace and modern productivity tools.
• Self-starter with a proactive, solutions‑oriented mindset.
• Comfortable balancing executive and personal assistant responsibilities.
• Strong attention to detail and ability to anticipate needs before they arise.

This is a wonderful opportunity to join a collaborative and supportive environment while working closely with a highly engaged principal and team.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.