Senior Executive & Paralegal Assistant for Healthcare Ops

Skilled Nursing of Wheeling; Wheeling (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Skilled Nursing of Wheeling is seeking a highly organized Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced healthcare environment.

You will assist with contracts, corporate records, due diligence, calendar management, travel, and executive correspondence, while safeguarding confidentiality and helping leadership drive strategic initiatives.

Qualifications

• Paralegal certification or relevant paralegal experience preferred.
• Experience supporting executives, legal teams, or senior management.
• Healthcare industry experience a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with preparation, review, organization, and tracking of contracts, legal documents, corporate records, and correspondence.
• Maintain organized legal files, contract databases, compliance documentation, and corporate records.
• Support due diligence, litigation matters, regulatory requests, and other special projects as needed.
• Track deadlines, renewals, filings, and other time-sensitive legal obligations.
• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, meeting materials, presentations, reports, and executive correspondence.
• Coordinate communications and follow up on action items to ensure timely execution.
• Manage sensitive information with discretion and professionalism.
• Assist with special projects and operational initiatives in a rapidly changing environment.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Deadlines

Discretion

Accountability

Education

Paralegal certification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Skilled Nursing of Wheeling is seeking a highly organized Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced healthcare environment.

You will assist with contracts, corporate records, due diligence, calendar management, travel, and executive correspondence, while safeguarding confidentiality and helping leadership drive strategic initiatives.