Healthcare Legal Assistant – Admin & Compliance

Insight Hospital and Medical Center; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Insight Hospital and Medical Center Chicago is seeking a Legal Assistant to provide administrative and legal support to the Legal Department, preparing correspondence and documents, coordinating meetings, maintaining confidential files, and tracking deadlines.

The role requires discretion with sensitive information, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, legal support, or office experience preferred.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Strong command of English including grammar, spelling and composition.
• Excellent communication, organizational, interpersonal, and follow-through skills.
• Ability to maintain confidentiality and discretion with sensitive information.
• Strong attention to detail and ability to prepare, review, and organize documents accurately.
• Ability to manage multiple assignments, prioritize, meet deadlines in a fast-paced environment.
• Ability to establish professional working relationships with attorneys, leadership, employees, outside counsel and other external parties.
• Demonstrated reliability, initiative, adaptability, professionalism, and problem-solving ability.

Responsibilities

• Provides administrative and legal support to attorneys and Legal Department members.
• Prepares, formats, proofs, and distributes legal correspondence, memoranda, reports, agreements for attorney review.
• Maintains organized electronic and physical files for contracts, litigation, employment matters, and other activities.
• Reviews and tracks incoming legal correspondence, subpoenas, summonses, records requests and notices.
• Maintains calendars and assists with scheduling meetings, conference calls and other activities.
• Coordinates meeting logistics, prepares agendas, records minutes and distributes documents to participants.
• Tracks deadlines, document submissions, contract expirations, and follow-ups.
• Assists with collecting and organizing documentation for litigation, investigations, audits, inquiries as directed by counsel.
• Coordinates with HR, Compliance, Risk, Finance, Medical Records and administration to obtain information requested by counsel.
• Supports contract administration by organizing agreements and tracking renewals.
• Screens calls, emails, visitors and directs inquiries to appropriate department representatives.
• Maintains confidentiality of privileged communications and sensitive materials.
• Assists with basic legal research and document preparation as assigned by attorneys.
• Supports reports, presentations, spreadsheets for department meetings and projects.
• Manages departmental correspondence and filing; identifies workflow improvements.

Skills

Organizational skills

Communication skills

Microsoft Office

English proficiency

Confidentiality

Attention to detail

Time management

Document preparation

Professionalism

Relationship building

Education

Associate or Bachelor's degree in paralegal studies, legal studies, or related field

Job description

Insight Hospital and Medical Center Chicago is seeking a Legal Assistant to provide administrative and legal support to the Legal Department, preparing correspondence and documents, coordinating meetings, maintaining confidential files, and tracking deadlines.

The role requires discretion with sensitive information, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment.