Senior Executive Operations & Projects Lead

Jobtailor; Dallas, Fort Worth (TX, TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Gather is seeking an experienced Executive Assistant to support a high‑capacity leader within a fast-paced nonprofit environment. The role focuses on calendar management, travel coordination, and project leadership across ministry initiatives.

You will prepare briefing materials, coordinate communications with donors and partners, and drive status reporting. Strong discretion, organizational rigor, and proactive problem-solving are essential for success in this role.

Qualifications

• 5+ years of progressively responsible experience in executive support or project leadership.
• Experience supporting a founder, CEO, or high-capacity public figure.
• Excellent organizational and problem-solving skills with strong attention to detail.
• Strong communication and stakeholder management abilities.
• Ability to navigate confidential information with discretion.
• Comfort working in fast-paced, entrepreneurial environments.
• Alignment with ministry mission and values.

Responsibilities

• Manage executive calendar and travel logistics.
• Coordinate meetings, agendas, and follow-up items.
• Prepare briefing materials and travel packets for engagements.
• Represent the executive to senior leaders, donors, publishers, and partners.
• Oversee project plans, timelines, and status reporting.
• Lead weekly reviews and identify risks and bottlenecks.
• Onboard contractors, vendors, and manage invoices.
• Create SOPs and maintain operational documents.
• Coordinate communications across ministry stakeholders.
• Capture meeting notes and decisions.

Skills

Executive support

Project management

Calendar management

Travel coordination

Stakeholder management

Discretion

Communication

Problem solving

Tools

Project management platforms

Reporting systems

Communication tools

Job description

Gather is seeking an experienced Executive Assistant to support a high‑capacity leader within a fast-paced nonprofit environment. The role focuses on calendar management, travel coordination, and project leadership across ministry initiatives.

You will prepare briefing materials, coordinate communications with donors and partners, and drive status reporting. Strong discretion, organizational rigor, and proactive problem-solving are essential for success in this role.