Senior Executive Coordinator for a Renowned Professor

Harvard Kennedy School; Cambridge (MA); Hybrid; USD 60,000 - 76,000; Full time

Job summary

Harvard University is seeking a Senior Executive Coordinator to support the James Bryant Conant University Professor, Director of the Allen Lab for Democracy Renovation at the Ash Center for Democratic Governance and Innovation. It is a fully benefits-eligible, in-person/on-campus role in Cambridge, MA with a hybrid work option.

The position emphasizes exceptional time management, discretion, and diplomacy to coordinate a high volume of requests and communications across internal and external

Responsibilities

• Manage a complex calendar for the Director
• Monitor and resolve incoming requests each day through email, tracking sheets, and other management systems
• Maintain a calendar that provides margin for meals, biobreaks, and other requirements of sustainability
• Identify potential conflicts well in advance and seek timely solutions
• Serve as liaison between the Director, their speaking agent, and parties requesting interviews or speaking engagements
• Align daily and long-range commitments with flexibility recognizing the Director’s evolving priorities and objectives
• Monitor steady stream of commitments and deadlines
• Create and maintain regular communications with team members on Director's activities
• Track student advisees and their basic scheduling needs for the Director’s time
• Track, oversee, and reconcile Director’s financial expenses and reimbursements
• Provide support for the faculty member’s travel, to include making flight and hotel reservations and/or coordinate with the speaker’s agency making said arrangements
• Perform general office duties as needed to include responding to correspondence, photocopying, ordering office supplies, mailing materials, and placing catering orders
• Assist Allen Lab Coordinator with planning and executing Allen Lab events and meetings as needed

Job description

Harvard University is seeking a Senior Executive Coordinator to support the James Bryant Conant University Professor, Director of the Allen Lab for Democracy Renovation at the Ash Center for Democratic Governance and Innovation. It is a fully benefits-eligible, in-person/on-campus role in Cambridge, MA with a hybrid work option.

The position emphasizes exceptional time management, discretion, and diplomacy to coordinate a high volume of requests and communications across internal and external