Senior Executive Business Partner

Motive; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

Motive seeks a highly organized Senior Executive Business Partner to support the Chief Product Officer and Chief Technology Officer, overseeing a Pakistan-based technical EA team and global admin operations. The role requires discretion, excellent communication, and top-level organizational capabilities.

You will manage calendars, travel, and cross-functional coordination while ensuring confidentiality and professionalism in a fast-paced, high-growth environment.

Qualifications

• 8+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• 2+ years of people management experience, ideally leading an EA or administrative team.
• Experience managing a globally distributed team is strongly preferred.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Proficiency with Google Suite tools.

Responsibilities

• Manage and maintain executive calendars for the CPO and CTO, including scheduling and prioritization across stakeholders.
• Coordinate complex travel arrangements, itineraries, bookings, and logistics for meetings and events.
• Lead the Pakistan-based technical EA team, setting coverage models and service standards.
• Plan and execute team offsites, meetings, and events.
• Act as primary contact between executives and internal/external stakeholders.
• Maintain organizational documents such as org charts and distribution lists.

Skills

Communication

Time management

Organizational skills

Discretion

Google Workspace

Tools

Google Suite

Job description

• We are seeking a highly organized and proactive Senior Executive Business Partner to support Motive’s Chief Product Officer (CPO) and Chief Technology Officer (CTO)
• This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment
• You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership
• You’ll also lead Motive’s existing Pakistan-based technical EA team, which supports VPs and senior directors across our global Product and Technology organizations — bringing consistent standards and a single point of ownership to administrative operations across R&D
• Manage and maintain executive calendars for the CPO and CTO, including scheduling, prioritization, and coordination across stakeholders
• Anticipate executive needs and act ahead of requests, preparing materials and context in advance
• Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events
• Act as a primary point of contact between executives and internal/external stakeholders
• Coordinate across time zones and manage complex scheduling constraints with senior stakeholders
• Manage high-priority and time-sensitive requests, exercising strong judgment and discretion
• Plan and execute team offsites, meetings, and events
• Lead and develop the Pakistan-based technical EA team supporting R&D, including setting coverage models, service standards, and career development paths
• Support special projects and cross-functional initiatives as needed
• Maintain organizational documents such as org charts and distribution lists
• Uphold a high level of confidentiality and professionalism at all times

Strong written and verbal communication skills

2+ years of people management experience, ideally leading an EA or administrative team; experience managing a globally distributed team is strongly preferred given the team’s presence in Pakistan

Ability to handle interruptions while maintaining focus and follow-through

Strong judgment and ability to prioritize effectively

8+ years of experience as an Executive Assistant, preferably as a lead in a fast-paced or startup environment, including experience supporting C-level executives

High level of discretion and confidentiality

Comfortable working under pressure and adapting to changing priorities

High attention to detail and ability to manage multiple priorities

Proficiency in Google Suite

Excellent time management and organizational abilities