Senior Executive Business Partner

StaffBuffalo, LLC; City of Tonawanda (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision benefits

401(k) retirement plan with company 0%

Paid time off and holidays

Wellness resources and discounts

Job summary

StaffBuffalo, LLC is seeking a polished Senior Executive Business Partner to support its executive leadership, primarily assisting the President in an 8 AM–5 PM, office-based role in an executive-suite setting.

You will manage calendars, coordinate meetings, and prepare materials while anticipating needs and coordinating across departments to ensure leaders have what they need for important meetings and customer visits.

Qualifications

• Approximately 5–7 years of executive assistant experience supporting senior-level executives.
• Exceptional professionalism, discretion, and ability to handle confidential information.
• Strong calendar management and meeting coordination skills with precise attention to detail.
• Proactive, dependable with clear, concise communication and anticipation of needs.
• Comfort using AI-supported tools to improve efficiency while reviewing outputs for accuracy.
• Flexibility to monitor occasional evening or weekend communications and respond when urgent.

Responsibilities

• Manage executive calendars, schedule meetings, coordinate meeting logistics, and provide limited travel coordination as needed.
• Anticipate the President’s upcoming priorities, prepare meeting materials, and proactively follow up on scheduling and other executive needs.
• Coordinate customer and prospect visits, working with marketing to secure presentations and reports.
• Attend executive meetings, prepare and verify notes, capture action items, and track follow-up.
• Coordinate executive projects, activities, presentations, and draft communications across departments.
• Prepare materials for leadership meetings and support other senior executives.
• Coordinate executive-related meetings, hospitality arrangements, and occasional special events.

Skills

Executive presence

Discretion

Calendar management

Communication

Proactive approach

Tools

AI tools

Job description

Senior Executive Business Partner

Overview:

StaffBuffalo is working with a prominent Buffalo organization seeking a polished and proactive Senior Executive Business Partner to support its executive leadership team. This opportunity offers a $70,000–$75,000 annual salary and the chance to contribute beyond traditional administrative support through thoughtful preparation, coordination, and follow-through.

In this role, a majority of your time will focus on supporting the President, with additional support for other senior executives. You will manage calendars and meeting logistics, anticipate upcoming needs, coordinate presentations and communications, and work across departments to ensure leaders have what they need ahead of important meetings and customer visits.

You will also help prepare for executive meetings, capture and verify accurate notes and action items, coordinate projects, and use technology to work efficiently. The right person is highly discreet, dependable, organized, and comfortable representing leadership in professional settings.

This is an 8 AM–5 PM, office-based opportunity in an executive-suite environment.

Responsibilities:

• Manage executive calendars, schedule meetings, coordinate meeting logistics, and provide limited travel coordination as needed.
• Anticipate the President’s upcoming priorities, prepare meeting materials, and proactively follow up on scheduling and other executive needs.
• Coordinate customer and prospect visits, working with marketing and other departments to secure presentations, reports, and supporting materials.
• Attend executive meetings as needed, prepare and verify accurate notes, capture action items, and track follow-up.
• Coordinate assigned executive projects, activities, presentations, and draft communications across departments.
• Prepare materials for leadership meetings, including copying and meeting arrangements, and provide support to other senior executives.
• Coordinate executive-related meetings, hospitality arrangements, and occasional special events.

Qualifications:

• Approximately 5–7 years of executive assistant experience, including direct support for senior-level executives.
• Exceptional professionalism, executive presence, discretion, and ability to handle confidential information.
• Strong calendar management, meeting coordination, organizational skills, and consistently accurate attention to detail.
• Proactive, dependable approach with sound judgment, clear and concise communication, and the ability to anticipate needs.
• Comfort using technology and AI-supported tools to improve efficiency while reviewing outputs for accuracy.
• Flexibility to monitor occasional evening or weekend communications and respond when urgent needs arise.

Benefits:

• Competitive salary of $70,000–$75,000 annually
• Comprehensive medical, dental, and vision benefits
• Employer contributions toward healthcare coverage
• 401(k) retirement savings plan with company match
• Paid time off, paid holidays, and sick time
• Employee wellness resources, assistance programs, and exclusive employee discounts

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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