Special Assistant

ADP, Inc.; Jericho (NY); In loco; USD 104.000 - 115.000; Tempo pieno

Descrizione del lavoro

ADP, Inc. is seeking a Special Assistant in Jericho, NY to provide comprehensive executive support to the CEO and senior leadership. The role involves confidential information handling, calendar coordination, travel arrangements, and meeting logistics to ensure smooth daily operations.

The ideal candidate has 10+ years of progressive EA/administrative experience, strong communication skills, and a proven ability to manage multiple priorities with discretion and professionalism.

Competenze

• Bachelor’s degree required; related field acceptable.
• 10 years of progressive Administrative/Executive Assistant experience supporting senior executives.

Mansioni

• Provide high-level administrative support to the CEO including handling confidential information.
• Plan, coordinate and execute staff, executive and external meetings.
• Manage CEO calendar and travel arrangements; track correspondence and respond on behalf of the CEO.
• Prepare accurate meeting minutes and document organizational operations.
• Support Board of Directors election processes and governance activities.
• Coordinate communications with Board, providers, partners and external organizations.

Conoscenze

Executive support

Calendar management

Stakeholder coordination

Communication

Problem solving

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Word

PowerPoint

Microsoft Teams

Webex

Zoom

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Special Assistant

Professional Jericho, NY, US

Salary Range: $104,000.00 To $115,000.00 Annually

As the Special Assistant to the Chief Executive Officer (CEO), you will be responsible for providing comprehensive executive and administrative support in the effective management of the organization’s daily operations. The role requires the coordination of activities involving staff, the Board of Directors, the Executive Committee, healthcare providers, and external stakeholders.

Duties include, but are not limited to, the following:

• Provide high-level administrative support to the President and Chief Executive Officer, including the management of highly confidential and sensitive information.
• Support senior leadership in the planning, coordination, and execution of staff, management, executive, and external meetings.
• Monitor and manage correspondence to and from the Chief Executive Officer, exercising sound judgement in assessing priorities and responding to communications on behalf of the CEO.
• Respond to correspondence and telephone communications on behalf of the administration/ CEO.
• Coordinate and support the annual Board of Directors election process in accordance with the by-laws.
• Maintain and safeguard original corporate contracts and official organisational documentation.
• Schedule and coordinate meetings; prepare and maintain accurate minutes for official meetings.
• Track internal initiatives and participate in organisational quality management activities.
• Maintain correspondence and follow-up communications with providers, business partners, and external organisations.
• Manage the Chief Executive Officer’s calendar, coordinate travel arrangements, and provide logistical support for the CEO and members of the Board of Directors.
• Perform other related duties and responsibilities as assigned.

QUALIFICATIONS:

• Demonstrated exceptional organisational skills, with the ability to manage multiple priorities effectively and efficiently.
• Ability to use discretionary judgement and manage confidential information.
• Proven ability to work independently with minimal supervision while exercising sound judgement and discretion in handling highly confidential and sensitive information.
• Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and effectively to diverse audiences.
• Strong interpersonal skills, with the ability to collaborate successfully and interact professionally with employees, senior leadership, and members of the Board of Directors.
• Highly developed organisational, project management and strategic planning capabilities.
• Comprehensive knowledge of healthcare systems, and administration.
• Demonstrated commitment to delivering exceptional customer service and stakeholder support.
• Advanced proficiency in Microsoft Word, WordPerfect and PowerPoint. Demonstrated experience utilizing virtual meeting and collaboration platforms, including Microsoft Teams, Webex, and Zoom.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in Business Administration or a related field, required.
• Ten (10) years of progressive Administrative Assistant/Executive Assistant experience supporting senior-level executives, required. **An equivalent combination of education, training, and relevant experience may be considered. **

The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. The salary range for this position is $104,000.00 to $115,000.00. Actual salary and/or hourly rate depends on a variety of factors including experience, education, credentials, location and budget.

The salary range listed does not include other forms of compensation or benefits.

IPRO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, nationality, age, disability, protected veteran status or military status.