Senior Executive Assistant to VP, Surgical Services

Baystate Health; Springfield (MA); Hybrid; USD 49,000 - 66,000; Full time

Benefits offered by this job

Excellent compensation

PTO up to 25 days

Education reimbursement

403b retirement match

Wellbeing program

Job summary

Baystate Health in Springfield, MA is seeking an experienced Executive Assistant to provide high-level administrative support to the Surgical Services department. This role manages calendars, coordinates meetings, prepares reports, and handles confidential information with discretion.

The ideal candidate will have 5+ years of administrative experience, strong MS Office skills, and the ability to prioritize in a fast-paced environment while supporting multiple leaders and projects.

Qualifications

• High School Diploma or GED required.
• Minimum of 5 years of extensive administrative support experience.
• Highly proficient in Microsoft Office Suite.
• Ability to handle highly confidential information.

Responsibilities

• Provide comprehensive executive and administrative support to the Vice President of Surgical Services including calendar management, meeting coordination, correspondence, travel arrangements, expense reports, and time reporting.
• Prepare meeting agendas, materials, reports, presentations, contracts, correspondence, and other complex administrative documents.
• Compose, proofread, and edit executive-level correspondence and communications for accuracy, clarity, consistency, and professionalism.
• Serve as a key liaison between the Department of Surgical Services, hospital and system departments, committees, senior leaders, colleagues, and community stakeholders.

Skills

MS Office

Calendar management

Communication

Education

High School Diploma

Job description

Baystate Health in Springfield, MA is seeking an experienced Executive Assistant to provide high-level administrative support to the Surgical Services department. This role manages calendars, coordinates meetings, prepares reports, and handles confidential information with discretion.

The ideal candidate will have 5+ years of administrative experience, strong MS Office skills, and the ability to prioritize in a fast-paced environment while supporting multiple leaders and projects.