Senior Executive Assistant to VP, Planning & Optimization

Seneca Resources; Vienna (VA); On-site; USD 90,000 - 125,000; Full time

Job summary

Seneca Resources in Vienna, VA, seeks a highly experienced Executive Assistant to support the VP Planning & Optimization in a fast-paced environment. This 6-month contractor role requires discretion, urgency, and independent judgment to manage calendars, communications, travel, expenses, and meeting logistics.

The ideal candidate has extensive experience supporting senior executives in large, matrixed organizations, excellent communication, strong organization, and the ability to coordinate

Qualifications

• 7–10 years of executive-level administrative support, preferably to a senior executive.
• Experience managing complex calendars, competing priorities, confidential information.
• Proficient with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint).
• Excellent written and verbal communication with professional polish.
• Ability to work independently, anticipate needs, and make sound decisions with limited direction.
• Strong organizational skills with multiple deadlines and stakeholders.
• High discretion and professionalism handling sensitive matters.
• Experience supporting executives in large corporate, financial services, procurement, or similar complex environments preferred.

Responsibilities

• Manage a complex and dynamic executive calendar, prioritizing time and business needs.
• Coordinate meetings across senior leaders, internal teams, external partners, vendors, and stakeholders.
• Prepare agendas, organize materials, capture notes or actions, ensure follow-up items are tracked.
• Partner with internal teams to gather materials for meetings and executive updates.
• Draft, review, and format correspondence and meeting materials as needed.
• Coordinate domestic travel, expenses, and meeting logistics.
• Support administrative processes, including invoices, vendor coordination, and onboarding logistics.
• Track priorities, deadlines, and follow-ups across key workstreams.

Skills

Executive support experience

Calendar management

Confidentiality

Communication skills

Problem solving

Organizational skills

Discretion and professionalism

Stakeholder management

Large corporate environment experience

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Seneca Resources in Vienna, VA, seeks a highly experienced Executive Assistant to support the VP Planning & Optimization in a fast-paced environment. This 6-month contractor role requires discretion, urgency, and independent judgment to manage calendars, communications, travel, expenses, and meeting logistics.

The ideal candidate has extensive experience supporting senior executives in large, matrixed organizations, excellent communication, strong organization, and the ability to coordinate