Senior Executive Assistant to the Executive Director

greystar; Houston (TX); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision insurance

Disability & Life insurance

Paid time off

Birthday off after 1 year

Descripción de la vacante

Greystar is seeking an experienced Administrative Assistant to support the Executive Director and senior leaders in its Houston office. The role manages calendars, schedules meetings, coordinates travel, and prepares presentations and reports for internal and external stakeholders.

The position oversees office operations, collaborates with vendors, and may supervise junior administrative staff. A Bachelor’s degree and strong communication skills are required, with experience supporting

Formación

• Degree preferred in business, administration, or related field.
• Experience supporting senior executives in a corporate setting.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• discretion and confidentiality when handling sensitive information.

Responsabilidades

• Maintains calendars for executives and senior managers.
• Manages daily schedule and prep for meetings and events.
• Arranges travel including flights, hotels, and ground transport.
• Prepares documents, emails, reports, and presentations.
• Assists in budgeting, reconciling statements, and expenses.
• Leads special projects and coordinates with vendors and teams.
• Oversees day-to-day office operations and facilities coordination.
• May supervise Receptionist/Administrative staff.
• Fulfills HR, financial, and admin reporting duties.

Conocimientos

Calendar management

Travel arrangements

Meeting coordination

Proposal/presentation prep

Budget/expense handling

Vendor coordination

HR/reporting support

Educación

Bachelor's degree preferred

Herramientas

MS Office Suite

PowerPoint

Excel

Outlook

Descripción del empleo

Greystar is seeking an experienced Administrative Assistant to support the Executive Director and senior leaders in its Houston office. The role manages calendars, schedules meetings, coordinates travel, and prepares presentations and reports for internal and external stakeholders.

The position oversees office operations, collaborates with vendors, and may supervise junior administrative staff. A Bachelor’s degree and strong communication skills are required, with experience supporting