Senior Executive Assistant to SVP, AI Platform

Cisco Systems, Inc.; Milpitas (CA); Hybrid; USD 150,000 - 210,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Cisco Systems, Inc. is seeking an experienced Executive Assistant to support the Senior Vice President. This hybrid role requires coordinating complex calendars, international travel, and executive communications with a high degree of discretion.

You will partner with Cisco's AISWP team and other executives to ensure seamless scheduling, meeting logistics, and efficient information flow. The candidate should bring at least 7 years of admin experience, including VP-level support, and mastery of

Qualifications

• 7+ years experience in administrative environment, with a minimum of 2 years supporting at the VP level or above.
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• Ability to navigate web and email at high competency knowledge.

Responsibilities

• Calendar Management: manage SVP's calendar and daily schedule, prioritize conflicting meetings, track action items and ensure completion.
• Event Speaking Engagement Coordination: maintain SVP engagement list and coordinate content with communications team.
• Meeting Planning and Organization: assemble agendas, handle location and tech needs, prepare briefing documents and post-meeting items.
• Travel Briefing Preparation: create travel packs for international trips with event info and logistics.
• Correspondence/Approvals: act as proxy for communications, filter routine matters, mentor admins on problem solving.
• Travel and Expense Management: arrange global travel for SVP and manage Cisco expenses.
• Special Projects: provide analytical support, research issues, compile data and reports.
• Confidentiality: handle highly confidential matters professionally.
• Mentor new Executive Admins and admins across the organization.

Skills

Calendar management

Travel coordination

Executive communication

Problem solving

Multitasking

Discretion

Education

BA/BS or equivalent experience

Tools

Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Cisco Systems, Inc. is seeking an experienced Executive Assistant to support the Senior Vice President. This hybrid role requires coordinating complex calendars, international travel, and executive communications with a high degree of discretion.

You will partner with Cisco's AISWP team and other executives to ensure seamless scheduling, meeting logistics, and efficient information flow. The candidate should bring at least 7 years of admin experience, including VP-level support, and mastery of