Remote-Ready Executive Assistant to VP, Product

Cisco Systems, Inc.; San Francisco (CA); Hybrid; USD 99,000 - 172,000; Full time

Job summary

Cisco Systems, Inc. is seeking an Executive Assistant to support a VP within the Cisco Spaces team. The role favors candidates local to the San Francisco office but can be performed from any location in the United States or Canada, provided PST hours are maintained and onsite as needed.

You will manage complex calendars, coordinate travel, and prepare materials for high-level engagements, while handling confidential information with integrity and discretion.

Qualifications

• 4+ years’ experience in administrative environment.
• 2+ years supporting a principal at director level or above.
• Expert knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with executives and clients.

Responsibilities

• Calendar Management: Prioritize schedules and manage the VP's calendar.
• Event Speaking Engagement Coordination: Prepare content needs for engagements.
• Meeting Planning and Organization: Assemble agendas, locations, and logistics.
• Travel Briefing Preparation: Build travel packs for international and large domestic events.
• Correspondence/Approvals: Act as proxy for communications and approvals.
• Travel and Expense Management: Arrange global travel and manage Cisco expenses.
• Special Projects: Provide analytical support for executives on projects.
• Large Corporate Events: Brief itineraries and accompany VP for events like GSX.
• Confidentiality: Handle sensitive materials with discretion.

Skills

Calendar management

Executive support

Communication skills

Meeting coordination

Travel coordination

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking an Executive Assistant to support a VP within the Cisco Spaces team. The role favors candidates local to the San Francisco office but can be performed from any location in the United States or Canada, provided PST hours are maintained and onsite as needed.

You will manage complex calendars, coordinate travel, and prepare materials for high-level engagements, while handling confidential information with integrity and discretion.