Senior Executive Assistant to State Parks & Infrastructure

Texas Travel Industry Association; Austin (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Texas Parks and Wildlife Department is seeking an executive assistant to the State Parks and Infrastructure division directors. The role requires anticipatory support, prioritizing fast-moving demands, and delivering solutions before they're asked.

Under supervision, the EA handles highly complex professional assistance work, coordinates calendars and meetings with other agencies, greets visitors, and drafts letters and reports.

Qualifications

• Bachelor's degree in Business Administration or closely related field.
• Two years of progressively responsible experience with complex administrative and support programs involving executive level administrative support and general office management in an automated environment.
• Must possess or be able to obtain, within 30 days of employment, a valid state driver's license.
• One additional year of experience with complex administrative and support programs involving executive level administrative support and general office management in an automated environment may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours.
• Five years of progressively responsible experience with complex administrative and support programs involving executive level administrative support and general office management in an automated environment; Experience in Texas State Government; Experience with TPWD business practices.

Responsibilities

• Coordinates calendars, meetings, and other activities with other governmental agencies, executives, organizations and Agency staff on behalf of Division Directors.
• Serves as lead receptionist for the Divisions, greeting visitors and answering phones, interacting with the general public, state, federal, legislative and congressional agencies, and field and headquarters staff.
• Prepares and coordinates human resource related activities and may review timesheets.
• Creates letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity; and prepares correspondence for executive management signature.
• Composes responses to inquiries requiring some understanding of technical matters.
• Maintains professional and effective working relationships with agency staff and individuals served by Texas Parks and Wildlife Department.

Job description

Texas Parks and Wildlife Department is seeking an executive assistant to the State Parks and Infrastructure division directors. The role requires anticipatory support, prioritizing fast-moving demands, and delivering solutions before they're asked.

Under supervision, the EA handles highly complex professional assistance work, coordinates calendars and meetings with other agencies, greets visitors, and drafts letters and reports.