Hybrid Senior Executive Assistant — Sports Production

Nbcuniversal Media, LLC; Connecticut; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Benefits package

Job summary

NBCUniversal is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Producer & President of NBC Sports Production and the President of NBC Olympics. This role requires judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include coordinating complex calendars, domestic and international travel, expense reports, meeting preparation, and acting as a liaison across departments and

Qualifications

• Bachelor’s degree in a related field or equivalent professional experience.
• Minimum one year of professional experience in an office environment
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, and Excel.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, and expense reporting.
• Strong written and verbal communication skills.
• Proven organizational skills and exceptional attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Ability to manage multiple projects and shifting priorities while meeting deadlines in a fast-paced environment.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple internal and external stakeholders.
• Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare, submit, and reconcile expense reports accurately and in a timely manner.
• Plan and coordinate meetings, including preparing agendas and materials, attending meetings as needed, taking notes, and tracking follow-up items.
• Serve as a key point of coordination among internal departments, senior leaders, external partners, and other stakeholders.
• Handle sensitive and confidential information with the highest level of discretion and care.
• Draft, edit, format, and proofread correspondence, documents, reports, and presentations.
• Prepare, collect, and organize content and presentation materials for executive and large-scale meetings.
• Conduct research, manage substantive follow-up, and support special projects, events, and departmental initiatives.
• Screen and manage a high volume of internal and external communications and inquiries.
• Maintain administrative processes, records, files, and office supplies as needed.
• Provide project and operational support across the organization as priorities evolve.
• Perform additional duties and responsibilities as assigned.

Skills

Microsoft 365

Calendar management

Travel planning

Communication

Discretion with confidential info

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

PowerPoint

Excel

Job description

NBCUniversal is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Producer & President of NBC Sports Production and the President of NBC Olympics. This role requires judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include coordinating complex calendars, domestic and international travel, expense reports, meeting preparation, and acting as a liaison across departments and