Senior Executive Assistant to President & Leadership Team

Comfort Systems USA; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary range of $60k-$80k

Job summary

ColonialWebb, a trusted Chesapeake-area MEP contractor, seeks an experienced administrative professional to support the President, Industrial Group, and Hampton Roads leadership. You will manage calendars, coordinate meetings, process expense reports, and handle confidential information with discretion.

The ideal candidate has a high school diploma or higher, at least five years of admin experience, superb written and verbal communication, and expert-level Microsoft Office and Adobe Acrobat

Qualifications

• High school diploma or equivalent; undergraduate degree preferred.
• At least five years of professional administrative experience.
• Excellent written and verbal communication; proficient in Microsoft Office and Adobe Acrobat.
• Ability to manage a dynamic workload independently with minimal supervision.
• Strong proofreading, editing, and writing skills; customer relationships.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads.
• Assist two Business Unit Leaders in meetings, appointments, and calendar management.
• Submit expense reports for the President, Industrial Group and leadership.
• Use company systems to key payroll hours, job numbers and cost codes for projects.
• Assist Contracts Manager with license renewals and licensure requirements.
• Maintain organized filing system on the document management system.
• Uphold a strict level of confidentiality.
• Work with Project Managers to facilitate permitting, inspections, and closeout documents.

Skills

Executive support

Calendar management

Communication

MS Office

Confidentiality

Education

High school diploma

Undergraduate degree preferred

Tools

Adobe Acrobat

OnBase

Job description

ColonialWebb, a trusted Chesapeake-area MEP contractor, seeks an experienced administrative professional to support the President, Industrial Group, and Hampton Roads leadership. You will manage calendars, coordinate meetings, process expense reports, and handle confidential information with discretion.

The ideal candidate has a high school diploma or higher, at least five years of admin experience, superb written and verbal communication, and expert-level Microsoft Office and Adobe Acrobat