Executive Assistant to President & Industrial Group

comfortsystemsusa; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life,vision

Disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb in Chesapeake, VA seeks an experienced administrative professional to support the President, Industrial Group, and Hampton Roads leadership. You will manage calendars, coordinate meetings, prepare expenses, and handle confidential documents with discretion.

Proficiency in Microsoft Office and Adobe Acrobat is essential, along with strong writing and proofreading skills. A high school diploma is required, with a preference for an additional degree and 5+ years of related experience.

Qualifications

• High school diploma or equivalent; degree preferred.
• At least five years of professional administrative experience.
• Excellent written and verbal communication; proficient with MS Office and Adobe Acrobat.
• Strong proofreading, editing, and writing skills with proper grammar and spelling.
• Ability to manage a dynamic, fast-paced workload with minimal supervision.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads, both professional and personal as needed.
• Assist two Business Unit Leaders (projects and service) in meetings, appointments and calendar management as requested.
• Submit expense reports for leadership as needed.
• Utilize company systems for payroll hours, job numbers and cost codes for projects team.
• Assist Contracts Manager with license renewals and new licensure requirements.
• Maintain organized filing (hard copy and electronic) on the document system.
• Uphold a strict level of confidentiality.

Skills

Communication skills

Organization

Confidentiality

Interpersonal skills

Attention to detail

Education

High school diploma

Undergraduate degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Penta

OnBase

Job description

ColonialWebb in Chesapeake, VA seeks an experienced administrative professional to support the President, Industrial Group, and Hampton Roads leadership. You will manage calendars, coordinate meetings, prepare expenses, and handle confidential documents with discretion.

Proficiency in Microsoft Office and Adobe Acrobat is essential, along with strong writing and proofreading skills. A high school diploma is required, with a preference for an additional degree and 5+ years of related experience.