Senior Executive Assistant to Partners – Onsite in Menlo Park

Career Group; Menlo Park (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Performance bonus

Job summary

Career Group in Menlo Park is seeking an Executive Assistant to support 2–3 Partners in a fast-paced, high-standard environment. The role is fully onsite with a focus on reliable calendar management, proactive task handling, and professional stakeholder coordination.

The ideal candidate will bring 1–3 years of related experience, excellent written and verbal communication, and strong organizational skills. Expect overtime and opportunities for growth within executive support.

Qualifications

• 1–3 years of corporate, office, Administrative Assistant, or related experience; exceptional candidates with at least one year encouraged.
• Prior calendar management and scheduling experience required.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Provide admin support to 2–3 Partners, managing daily schedules and priorities.
• Manage calendars and coordinate meetings, identifying conflicts and keeping commitments organized.
• Serve as reliable point of contact for internal/external stakeholders with professional communication.
• Coordinate meeting logistics, prepare materials, and assist with correspondence.
• Anticipate Partners’ needs and stay ahead of upcoming commitments.
• Maintain organized records, track follow-ups, and ensure tasks are completed on time.
• Handle confidential information with discretion and professionalism.
• Collaborate with the broader admin team to cover shared priorities and adapt to shifting workloads.

Skills

Calendar management

Organizational skills

Written communication

Verbal communication

Proactive mindset

Interpersonal skills

Time management

Job description

Career Group in Menlo Park is seeking an Executive Assistant to support 2–3 Partners in a fast-paced, high-standard environment. The role is fully onsite with a focus on reliable calendar management, proactive task handling, and professional stakeholder coordination.

The ideal candidate will bring 1–3 years of related experience, excellent written and verbal communication, and strong organizational skills. Expect overtime and opportunities for growth within executive support.