Senior Executive Assistant to Operations Leadership

M. A. Mortenson Company; North Carolina; On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical + Vision plans

Dental plan

401k with company match

Paid time off & holidays

Life, AD&D, Disability insurance

Mental health resources

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, professional support to Operating Group Leadership. You will coordinate meetings, prepare materials and PowerPoint presentations, arrange travel, and capture meeting minutes.

You’ll manage events, office operations, and vendor relations while maintaining confidentiality. The role requires strong organizational skills, MS Office proficiency, and the ability to interact across diverse teams.

Qualifications

• Bachelor's or associate degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, including at least one year in executive support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with strong organizational skills and ability to manage multiple projects.
• Proficient in MS Word, Excel, Outlook, PowerPoint; strong communication skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations; capture and distribute meeting minutes.
• Coordinate travel arrangements, conference registrations, and expense reports.
• Plan and coordinate events, including annual meetings, team outings, and customer events.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; contract comparisons.
• Prepare workspaces and onboarding for new team members; process apparel orders and invoices.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception backup and build cross-team relationships.

Skills

Communication

Organization

Discretion

Customer service

Detail-oriented

Multitasking

Active listening

Professionalism

Education

Associate or Bachelor's in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Mortenson is seeking an Executive Assistant to provide high-quality, professional support to Operating Group Leadership. You will coordinate meetings, prepare materials and PowerPoint presentations, arrange travel, and capture meeting minutes.

You’ll manage events, office operations, and vendor relations while maintaining confidentiality. The role requires strong organizational skills, MS Office proficiency, and the ability to interact across diverse teams.