Construction Project Admin Specialist

Mortenson Construction; Minooka (IL); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with Mortenson-m”

Paid time off and holidays

Life, AD&D, disability insurance

Job summary

Mortenson is seeking a Project Administrative Assistant to support a broad project team in a dynamic construction environment. The role requires independent work, strong organization, and discretion handling confidential information.

You will perform clerical tasks, manage calls, log deliveries, prepare materials for meetings, and assist with timecard entry and inventory tracking. A relevant associate degree and at least 3 years of admin experience are preferred.

Qualifications

• Associate's degree in business or related admin experience preferred.
• Minimum of 3 years administrative experience.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint.
• Strong written and verbal communication; highly organized.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls; provide information and forward as required.
• File and maintain records; create electronic copies for records.
• Receive, sort and log deliveries into computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for site meetings.
• Procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking.
• Enter craft worker timecards.
• General support for the project team with day-to-day tasks.
• Schedule, track and log repairs/maintenance for work trucks.
• Provide maps and directions to visitors/subcontractors/deliveries.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Strong communication

Highly organized

Microsoft Office

Confidentiality

Education

Associate's degree in business or admin

Tools

Microsoft Office Suite

Excel

PowerPoint

Calendar systems

Job description

Mortenson is seeking a Project Administrative Assistant to support a broad project team in a dynamic construction environment. The role requires independent work, strong organization, and discretion handling confidential information.

You will perform clerical tasks, manage calls, log deliveries, prepare materials for meetings, and assist with timecard entry and inventory tracking. A relevant associate degree and at least 3 years of admin experience are preferred.