Executive Assistant

M. A. Mortenson Company; North Carolina; On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical + Vision plans

Dental plan

401k with company match

Paid time off & holidays

Life, AD&D, Disability insurance

Mental health resources

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, professional support to Operating Group Leadership. You will coordinate meetings, prepare materials and PowerPoint presentations, arrange travel, and capture meeting minutes.

You’ll manage events, office operations, and vendor relations while maintaining confidentiality. The role requires strong organizational skills, MS Office proficiency, and the ability to interact across diverse teams.

Qualifications

• Bachelor's or associate degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, including at least one year in executive support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with strong organizational skills and ability to manage multiple projects.
• Proficient in MS Word, Excel, Outlook, PowerPoint; strong communication skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations; capture and distribute meeting minutes.
• Coordinate travel arrangements, conference registrations, and expense reports.
• Plan and coordinate events, including annual meetings, team outings, and customer events.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; contract comparisons.
• Prepare workspaces and onboarding for new team members; process apparel orders and invoices.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception backup and build cross-team relationships.

Skills

Communication

Organization

Discretion

Customer service

Detail-oriented

Multitasking

Active listening

Professionalism

Education

Associate or Bachelor's in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

SUMMARY

Mortenson is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.

RESPONSIBILITIES

• Coordinate and schedule meetings, including room, equipment, catering, and participant details
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds

QUALIFICATIONS

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum four years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills
• Positive and professional attitude with strong customer service skills

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $38.51 - $51.97.

(Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

#LI-BF1

PLEASE MAKE NOTE:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let's Redefine Possible

EQUAL EMPLOYMENT OPPORTUNITY

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

OTHER ITEMS TO NOTE

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.