Senior Executive Assistant to Managing Director

JPMorganChase; Pittsburgh (Allegheny County); On-site; USD 55,000 - 85,000; Full time

Job summary

JPMorganChase in Pittsburgh is seeking an Executive Administrative Assistant to support a Managing Director and senior executives in our U.S. Private Bank.

The role requires coordinating calendars, travel, and meetings with high attention to detail and professional poise. You will interact with high-net-worth clients and internal partners, handle invoices and expenses, and help with onboarding and documentation.

Qualifications

• At least five years of administrative experience, supporting at the Managing Director level (or equivalent) or above.
• Advanced ability to organize and manage complex schedules.
• Discretion and good judgment with confidential information and senior management interactions.
• Strong written and oral communication with internal and external clients.
• Proficiency in Microsoft Office and Concur; calendar management excellence.

Responsibilities

• Serve as first point of contact for visitors including managing Client Center.
• Maintain complex and detailed calendars with client confidentiality.
• Handle heavy call volumes from external clients and internal colleagues/management.
• Organize offsite conferences and external events, including catering and transportation; manage meetings and RSVP tracking.
• Arrange and coordinate domestic travel arrangements (air, hotel, ground transport).
• Process invoices, T&E expense claims and sponsorship requests for team members, ensuring policy adherence.
• Assist with staff onboarding and offboarding, including equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain current organizational charts and Executive Bios.
• Edit spreadsheets and presentations, including printing and binding for client meetings.
• Collaborate with fellow assistants to support the office as a team.

Skills

five+ years administrative experience

calendar management

discretion

interpersonal communication

multi-tasking

Microsoft Office

Concur

Education

College degree

Tools

Microsoft Office

Concur

Job description

JPMorganChase in Pittsburgh is seeking an Executive Administrative Assistant to support a Managing Director and senior executives in our U.S. Private Bank.

The role requires coordinating calendars, travel, and meetings with high attention to detail and professional poise. You will interact with high-net-worth clients and internal partners, handle invoices and expenses, and help with onboarding and documentation.