Senior Executive Assistant to Leadership | Tech & Media

Sphere Entertainment Co.; Bozeman (MT); On-site; USD 65,000 - 90,000; Full time

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and their teams.

Acting with considerable independence and intellectual curiosity, the Senior Administrative Assistant will maintain a close and highly responsive relationship to the day-to-day activities of the business. The Senior Administrative Assistant may also be called upon to support additional executives or departments as needs arise, ensuring

Qualifications

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization.
• Ability to manage highly changeable calendars with tact, diplomacy and attention to detail.
• Proactive, organized, detail-oriented, and able to multi-task as a strategic thinker.
• Experience with Concur or a comparable platform for expenses and travel.
• Strong communication and collaboration across departments.

Responsibilities

• Coordinate and arrange Executives’ meetings and schedules in an always shifting schedule.
• Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
• Serve as liaison across multiple internal departments to ensure smooth communication.
• Track meeting action items and follow-up tasks to ensure timely completion.
• Anticipate contingencies and be strategic in prioritizing tasks undertaken.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
• Organize and maintain documents for executive use with proper version control.
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• Coordinate detailed meeting logistics including materials, instructions, and A/V setup.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; this includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.
• Manage document archiving and improving internal processes.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
• Various ad-hoc projects to support company initiatives.

Skills

Executive support

Calendar management

Confidentiality

Communication

Tools

Concur

Microsoft Office

Google Workspace

Zoom

Slack

Teams

Job description

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and their teams.

Acting with considerable independence and intellectual curiosity, the Senior Administrative Assistant will maintain a close and highly responsive relationship to the day-to-day activities of the business. The Senior Administrative Assistant may also be called upon to support additional executives or departments as needs arise, ensuring