Global Executive Assistant — Calendar & Travel Support

Aristocrat; Las Vegas (NV); On-site; USD 65,000 - 100,000; Full time

Job summary

Aristocrat in Las Vegas seeks an Executive Assistant to provide comprehensive administrative support for two senior leaders in the Chief Technology Organization. This role manages scheduling, calendar management, travel, expense reporting, correspondence, and event planning across global time zones.

You will prepare background materials, coordinate with other departments, handle confidential information, organize meetings, transcribe minutes, and maintain departmental documents.

Qualifications

• Strong English oral and written communications.
• Ability to prioritize and independently follow through on all tasks and projects
• Self-Directed / Self-motivated / CAN-do-WILL-do attitude
• Strong event planning and organization skills
• Must be able to use considerable discretion, judgment, confidentiality and diplomacy
• Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.

Responsibilities

• Provide background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
• Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
• Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
• Manage business‑related finances, including reconciling credit card statements and processing expense reports.
• Ensure efficient handling and tracking of invoices.
• Facilitate the smooth flow of information across organizational levels and external contacts.
• Handle sensitive and confidential information with discretion.
• Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
• Arrange all domestic & international travel for the SVP and VP, including flights, hotels, and car rentals.
• Write and edit business correspondence, reports, and other documents as needed.
• Maintain and organize departmental spreadsheets, files, and records.
• Manage the executives’ calendars, ensuring timely scheduling and prioritization of events.
• Assist in managing commitments to maximize the executives’ time efficiency.
• Interact effectively with all levels of the organization and represent the SVP and VP with professionalism.

Skills

Prioritization

Self-motivation

English communication

Discretion & diplomacy

Event planning

Confidentiality

Microsoft Office

Calendar management

Travel arrangements

Administrative support

Education

Associate degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Aristocrat in Las Vegas seeks an Executive Assistant to provide comprehensive administrative support for two senior leaders in the Chief Technology Organization. This role manages scheduling, calendar management, travel, expense reporting, correspondence, and event planning across global time zones.

You will prepare background materials, coordinate with other departments, handle confidential information, organize meetings, transcribe minutes, and maintain departmental documents.