Senior Executive Assistant to LATAM Leadership Team

MSD; Rahway (NJ); On-site; USD 100,000 - 158,000; Full time

Job summary

MSD is seeking an Executive Administrative Assistant to support the LATAM Regional Leadership Team. You will manage complex calendars, coordinate regional meetings, and handle travel logistics across LATAM and globally, ensuring leaders have concise pre-reads and materials.

This role requires 10+ years of admin experience, with 5+ years supporting senior executives. You will collaborate with LATAM and global teams, using Microsoft 365 tools to maintain efficient operations and communications.

Qualifications

• High School Diploma or equivalent required.
• Preferred advanced education or certifications (e.g., CAP or project management training).
• Minimum of 10 years administrative experience, incl. 5+ years supporting senior executives.

Responsibilities

• Manage complex calendars, appointments and meetings with discretion.
• Coordinate domestic and international travel and expense management.
• Maintain regional distribution lists, calendars and shared resources.
• Coordinate meetings, Town Halls and regional events with owners and teams.
• Support leadership communications and preparation of agendas and materials.

Skills

Communication Systems

Data Entry

Document Management

Event Planning

Expense Reconciliations

International Travel Arrangements

Meeting Management

Microsoft Office

Processing Expense Reports

Purchase Order Management

Reporting and Analysis

Scheduling

Travel Expertise

Vendor Management

Workflow Management

Education

High School Diploma or equivalent

Advanced education or professional certifications (e.g., CAP or PM training)

Tools

SAP

Microsoft 365

Job description

MSD is seeking an Executive Administrative Assistant to support the LATAM Regional Leadership Team. You will manage complex calendars, coordinate regional meetings, and handle travel logistics across LATAM and globally, ensuring leaders have concise pre-reads and materials.

This role requires 10+ years of admin experience, with 5+ years supporting senior executives. You will collaborate with LATAM and global teams, using Microsoft 365 tools to maintain efficient operations and communications.