Executive Assistant - Global Client Solutions

KKR; New York (NY); On-site; USD 65,000 - 120,000; Full time

Job summary

KKR is seeking an experienced Executive Assistant to support senior executives with calendar management, travel planning, and confidential handling of sensitive information in a fast-paced financial services environment.

You will coordinate meetings, prepare materials, draft correspondence, and liaise with portfolio teams and external partners, ensuring flawless execution and alignment with KKR’s standards and values.

Qualifications

• Ability to manage highly sensitive, confidential information with complete discretion.
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive.
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles

Responsibilities

• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
• Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Skills

Confidentiality

Multi-tasking

Written communication

Calendar management

Organization

Proactive

Stakeholder management

Integrity

Education

Eight+ years as EA

College degree

Tools

Microsoft Office Suite

Job description

Company Overview

KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR’s insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR’s investments may include the activities of its sponsored funds and insurance subsidiaries.

KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR’s insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR’s investments may include the activities of its sponsored funds and insurance subsidiaries.

Skills and Attributes

• Ability to manage highly sensitive, confidential information with complete discretion
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)

Communication and Information Management

• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents

Planning

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Liaison and Teamwork

• Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Ideal Experience/Qualifications

• Previous experience within asset management, private wealth management, or investment banking at a top-tier financial institution
• Demonstrated ability managing complex calendars supporting multiple senior executives simultaneouslyExperience supporting large volume teams
• Eight plus years’ experience as an Executive Assistant; college degree
• Excellent writing, editing, and verbal communication skills
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Research savvy with extensive experience using online resources
• Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
• Superior time management skills; critical thinker with strong attention to detail

This is the expected range of daily salary rate for this position. Actual daily salary rate may vary based on several factors, such as skill, experience, and qualification for the role.

Hourly Rate

$65,000—$120,000 USD

KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.

KKR will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [e-mail]. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.kkr.com/careers because of your disability. You can request reasonable accommodations by sending an email to [e-mail]. Only emails left for this purpose will be returned.

Massachusetts Applicants

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. This notice applies only to applicants and employees who work or will work in Massachusetts, in accordance with applicable state law.