Senior Executive Assistant to Global Compliance Leader

TD Securities (USA) LLC; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

TD Securities (USA) LLC is seeking an organized Executive Administrative Assistant to support a Global Compliance executive in New York. You will manage calendars, coordinate national and international travel, and handle confidential information with discretion.

The role requires 5+ years of relevant experience, strong Microsoft Office skills, and the ability to work independently while coordinating with multiple teams.

Qualifications

• High school diploma with 5+ years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel).
• Ability to work independently with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
• Experience coordinating travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with confidential.
• Work with complete autonomy alongside leader.

Responsibilities

• Provide top level clerical or specialized executive administrative support.
• Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
• Coordinate travel for executive, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
• Process expenses for teams ensuring timely completion.
• Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders).
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
• Provide executive administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents.
• Maintain confidentiality: Access to the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
• Cultivate our Culture of Care: Provide executive support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

Skills

Calendar management

Travel coordination

Communication skills

Organizational skills

Autonomy

Multi-tasking

Confidentiality

Policy interpretation

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Job description

TD Securities (USA) LLC is seeking an organized Executive Administrative Assistant to support a Global Compliance executive in New York. You will manage calendars, coordinate national and international travel, and handle confidential information with discretion.

The role requires 5+ years of relevant experience, strong Microsoft Office skills, and the ability to work independently while coordinating with multiple teams.