Senior Executive Assistant to Executives

Capital One; Deerfield (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One in Deerfield, IL seeks an Administrative Support Assistant III to back executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, and prepare expense reports, serving as a gatekeeper and team ambassador.

You will draft memos and emails with impeccable grammar, coordinate meetings, and build strong relationships across the organization. The role requires 2+ years of administrative experience and proficiency in Office or Google Suite.

Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Communication

Proofreading

Education

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Job description

Capital One in Deerfield, IL seeks an Administrative Support Assistant III to back executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, and prepare expense reports, serving as a gatekeeper and team ambassador.

You will draft memos and emails with impeccable grammar, coordinate meetings, and build strong relationships across the organization. The role requires 2+ years of administrative experience and proficiency in Office or Google Suite.