Senior Executive Assistant to EVP — Calendar & Coordination

Element Fleet Management; Minneapolis (MN); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health and welfare benefits

Paid time off (vacation, sick leave, &

Paid time off (vacation, sick leave, &

Job summary

Element Fleet Management in Hopkins, MN is seeking an Executive Assistant to enable EVP effectiveness through proactive planning, calendar, travel, and meeting management, ensuring smooth operations and seamless coordination with senior leaders, clients, and teams.

This role supports the EVP's focus on strategic priorities and key constituencies, provides back-up to peers, and helps create a welcoming office environment, with a strong emphasis on confidentiality and cross-functional

Qualifications

• 10+ years in demanding administrative roles supporting multiple executives.
• Proficient with Microsoft Office.
• Familiar with AI tools (Copilot / GPT).
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as gatekeeper bridging EVP and team.
• Manage EVP calendar and prioritize inquiries.
• Handle travel, meetings, and expense reports.
• Organize calendars, materials, and follow-up actions.
• Support EVP’s direct reports in the commercial function.
• Schedule departmental meetings and prepare agendas.
• Coordinate on-site client meetings and IT setup.
• Collaborate with EA peers across the organization.
• Provide backup support for vacations and events.
• Provide hospitality to office guests.

Skills

Microsoft Office

Calendar management

AI tools familiarity

Discretion

Organizational skills

Education

College/University degree preferred

Job description

Element Fleet Management in Hopkins, MN is seeking an Executive Assistant to enable EVP effectiveness through proactive planning, calendar, travel, and meeting management, ensuring smooth operations and seamless coordination with senior leaders, clients, and teams.

This role supports the EVP's focus on strategic priorities and key constituencies, provides back-up to peers, and helps create a welcoming office environment, with a strong emphasis on confidentiality and cross-functional